Summary
Date Posted: Monday, July 29 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job summary
The Administrative Assistant is responsible for providing support to the procurement and logistics department. S/he is to ensure that orders for goods and services are processed promptly and good value for money is obtained according to the existing GOAL Procurement Manual. S/he will also provide general administrative support.

1. A Front Desk Management
• Receive visitors to office in a professional manner.
• To ensure the outside reception area is kept clean and tidy
• Liaise with logistics and drivers regarding travel arrangements as required.
• Processing visitors’ identification cards

2, Internal & External Communication
• To maintain a mail log recording all outgoing and incoming correspondence

3. Management of Front Office Stationery supplies
• Manage Front office stationery to ensure that stocks are maintained at adequate levels for the efficient running of the office.
• Place quantity orders for office supplies and ensure Order / Purchase Form is completed and submitted to.

4. E) Procurement Support
• Assist procurement department with the fulfilling of orders received including sending inquiry forms and sourcing quotations from pre-qualified suppliers.
• Assist with updating of procurement order tracking system (OTS).
• Assist in developing tracker all for monthly payments under FWAs.
• Assist with scanning of procurement paperwork and ensuring comprehensive procurement records are maintained as per guidelines.
• Provide administrative support to the Procurement team and where required prepare documentation for orders, including payment requisition forms etc.
• Assist in setting up inventory and maintenance list for all furniture and non-asset items in Kampala office
• Provide administrative support in preparing replacement and maintenance plan for any office inventory / furniture items.
• Ensure inventory list of fire extinguishers and first aid kits are kept and service plan in place
• Assist in booking of hotel accommodation booking and transport for GOAL staff and maintain tracker of booking request.

Requirements
• Minimum education requirement of a Diploma/Degree in any business-related course.
• 1 – 2 years NGO working experience in a similar role
• Knowledge in use of MS Office packages
• Basic procurement and logistics knowledge.
• Possess good communication skills
• Ability to prioritise different tasks in efficient manner
• Possess good interpersonal skills
• Flexible and hardworking
• Assertive but able to keep good relations



Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure

Interested and qualified, Click here to apply.


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