Summary
Date Posted: Thursday, April 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
About Seed Effect Uganda: It's Christ centred, non-profit Economic and Spiritual development organization Registered in Uganda under the National Non-Governmental Organization Bureau. Our mission is to plant the seeds that overcome poverty by providing access to economic empowerment, education and spiritual discipleship among marginalized communities in Uganda and beyond. For more information follow the link www.seedeffect.org.
Seed Effect Uganda is looking forward to hiring qualified and competent team to fill the vacant positions in its new field Office in Palabek-Lamwo District.

Position: Administrative Assistant
Category: Full – time Employee
Department: Finance and Administration
Reports to: Branch Coordinator
Location: Palabek- Lamwo, Uganda

Job Summary
Administrative Assistant provides administrative support to ensure efficient operation of the Organization. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

Duties and Responsibilities:
• Receives and directs organization calls
• Organize and schedule organization meetings and appointments
• Ensures proper record keeping of organization documents
• Order office supplies and arranges payments for organization supply
• Book travel arrangements
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating ill professional societies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Takes accurate minutes of meetings
• To develop an effective Administrative system for the organization
• Conducts performance appraisal for staff under your supervision
• Assists the Human Resource Officer in Monthly analysis of the staff attendance record
• Any other task assigned to you in your competence

Person's Specification
• Personal confession of faith in Jesus Christ and a passionate commitment to Seed Effect's mission to serve as a holistic tool to live out the Great Commission alongside the Great Commandment as we empower the poor to know and follow Christ, plug into the local church, and overcome physical poverty.
• Must hold a bachelor's degree in Secretarial Studies, Office Administration, Business Administration or an equivalent, from an accredited institution, is essential.
• Two years of proven experience as an Administrative Assistant, Executive Assistant or in other secretarial position is essential.
• Certified Administrative Professional (CAP) certification or related professional certification is desired.
• Demonstrated proficiency of MS office packages is desirable.
• Ability to demonstrate servant leadership skills
• Full comprehension of office management and administration systems and procedures.
• Demonstrated efficiency in minute taking, report writing and record keeping
• Accountability and Dependability: Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.
• Transparency and Integrity: Earns others' trust and respect through consistent honesty and professionalism in all interactions.
• Adaptability and Flexibility: Adapts to changing needs, conditions, and work responsibilities.
• Self-Management and thoroughness: effectively manage own time priorities, and resources to achieve goals.
• Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.
• Communication: Shares and receives information using clear oral, written and interpersonal communication skills.
• Stress Tolerance and tact: Maintains composure in highly stressful or adverse situations, diplomatically handles challenging or tense interpersonal situations.
• Employee Engagement and enthusiasm: Demonstrates commitment to the job, colleagues, the Fund and its mission by acting in ways that further the accomplishment of its goal

Duties • Clean all offices and meeting rooms: floors, desks, shelves, glass doors, windows (from inside) and surface of office equipment.
• Ensure constant availability of accessories such paper and hand washing soap.
• Clean all common areas and storages: reception area, corridors, upon request server room and cypher room.
• Empty all waste paper bins and shredder trays to the designated places.
• Ensure that furniture in offices, meeting rooms and reception area is always arranged in the required manner.
• Assist in setting up meeting rooms, preparing cups, glasses and plates, water, tea and coffee.
• Provide the following: cleaning equipment, cleaning materials and accessories [except those indicated in point 8 below], staff uniforms and staff ID cards showing employment by the service provider.
• The Office will provide toilet papers, hand washing soaps and hand towels
• Timely prepares breakfast for the team
• And any other duty within your competence and department assigned to you and Responsibilities

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Seed Effect Uganda is inviting all qualified candidates to submit their applications and updated resume, present positions, copies of transcripts/ certificates, valid riding permit (Field Officer and Senior Field Officer) and address of three (3) referees plus day time contact to;

Human Resource Office, Seed Effect Uganda,
P.O Box 209, Adjumani Uganda
OR
Send your resume to hrseedeffectug@gmail.com  or any of our Offices- (we have offices in
Adjumani, Moyo, Arua, Yumbe)

Note:
• All online Applications should have all documents attached in one pdf and the position applied for should be the subject.
• All candidates MUST submit a recent recommendation letter from the church plus contact of a spiritual mentor (one ofthe 3 references must be a spiritual mentor)
• All candidates applying for Field Positions MUST submit a valid riding permit.
• Seed Effect Uganda is an equal opportunity employer, while we thank all applicants for their interest, only those shortlisted shall be contacted. Any form of lobbying will lead to automatic disqualification.
• Office Assistants should submit their application to the Office of the Prime Minister (OPM) Palabek, Lamwo.
Deadline: Tuesday 12th April 2022.

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