Administrative & Facilities Coordinator job at Interswitch
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Vacancy title:
Administrative & Facilities Coordinator

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Admin & Office ]

Jobs at:

Interswitch

Deadline of this Job:
Monday, November 20 2023 

Duty Station:
Within Uganda , Kampala, East Africa

Summary
Date Posted: Tuesday, November 14 2023, Base Salary: Not Disclosed

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JOB DETAILS:
Job Purpose
To provide comprehensive administrative support while managing all office facilities to optimize efficiency, create and maintain a functional working environment.

DUTIES AND RESPONSIBILITIES
• Budget Planning and cost saving: Assist in budget planning and monitoring for administrative and facilities-related expenses while Identifying opportunities for cost savings without compromising quality or safety.
• Procurement support: Collaborate with internal departments to understand their procurement needs and provide support.
• Vendor Management: Manage vendors onboarding, relationships and offboarding while ensuring timely and cost-effective solutions.
• Fleet Management: Supervises to ensure proper handling, management, and maintenance of company vehicles.
• Office Maintenance: Coordinate and oversee maintenance activities, including repairs, cleaning, and upkeep of facilities and all its equipment while maintaining health and safety guidelines.
• Office Security: Manage security service providers, implement, and manage security protocols to ensure the safety of personnel and company assets.
• Office Management: Oversee day-to-day office operations, supply management, and overall office organization.
• Event Coordination: Plan and coordinate office events, meetings, and conferences.
• Travel Coordination: Facilitate travel arrangements for employees, including booking flights, accommodations, and preparing itineraries.
• Communication: Serve as a point of contact between external vendors and stakeholders, handling general inquiries and requests.
• Cross-functional Collaboration: Collaborate with all units and departments to support their administrative shared needs or projects.
• Risk Management: identifying, assessing, and mitigating potential risks that could impact smooth operations.

EDUCATION AND EXPERIENCE
Academic
Qualification(s):
• Should be a graduate in procurement, supply chain or any other related course.

Experience (Number of relevant years):
• 2-3 years experience in procurement and facilities management or an administrative role.


Work Hours: 8


Experience in Months: 24

Level of Education:
Bachelor Degree

Job application procedure
Send your Applications to: hr.ug@interswitchgroup.com 


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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Uganda
Job Type: Full-time
Deadline of this Job: 20 November 2023
Duty Station: Kampala
Posted: 14-11-2023
No of Jobs: 1
Start Publishing: 14-11-2023
Stop Publishing (Put date of 2030): 14-11-2067
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