Vacancy title:
Administrative Finance and Logistics Officer

Jobs at:
Avocats Sans Frontieres ( ASF )

Deadline of this Job:
May 19th2017

Duty Station:
Kampala, Uganda

Job details:
Post: Administrative Finance and Logistics Officer
Location: Kampala, Uganda
Reports to: Country Director
Deadline to apply: May 19th2017
Expected starting date: June 12th2017

About ASF
Avocats Sans Frontieres (ASF) is a development aid non- governmental organization whose work focuses on giving access to justice and protecting the fundamental rights of the most marginalized people: women and children, people who are being illegally detained, human rights‘ advocates (lawyers, journalists, etc.), and victims of international crimes. Our teams work in Africa and Asia, mainly in fragile and/or post conflict countries. The activities carried out in these countries mainly involve awareness- raising about people's rights, support of legal aid services, capacity building, strategic litigation, advocacy, and the implementation of a network of key stakeholders in the justice system. ASF has been active in Uganda since 2008.

Key responsibilities include:

The Administrative Finance and Logistics Officer (AFLO) is tasked with the control and implementation of all administrative, financial and logistics policies and procedures for ASF in Uganda.

• Develop and manage projects’ budget in collaboration with the Country Director
• Control budget expenditures and forecasts, analyze them in connection with activities progress and project objectives
• Cash flow management
• Aggregate recording and classification of expenditures, banking and petty cash functions, supervise bank accounts management and relationship with the bank
• Prepare timely financial reports in accordance with donor requirements and ASF procedures
• Ensure ASF procedures and donor rules are followed, and support audits and financial reporting
• Organize and support the recruitment process of national staff
• Oversee all human resources and personnel issues
• Guarantee the application and update of the administrative and legal framework in the whole country; ensure implementation and respect of these rules on each program;
• Supervise the filing system implemented for all mission archives (hard and soft copies): administrative folders, inbound/outbound mail, financial records, human resources files etc;
•  Implement and support security measures for the office, vehicles and staff as required
• Supervision of the Logistics Assistant.

Profile
Degree:

• BA in Economics, Accountancy Financing, Management

Experience:

• Minimum of 3 years of experience in financial management, including at least year in a similar role preferably with an NGO
• Experience related to administration or logistics

Knowledge and skills:

• Financial Accountancy Management is key

IT:

• High level of computer literacy (knowledge of well-known NGO accounting software, Excel advanced, Word)

Languages:

• English required, working knowledge of French is an advantage

Know-how:

• Good capacity and experience in systems development and documentation
• Driving license and ability to drive vehicles with manual gearbox
• Excellent inter-personal skills and multi-tasking ability

Know-how-to be:

• Good understanding of humanitarian work
• Desire to take on new challenges
•  Motivation to integrate a multi cultural and international organization

Job application procedure
ASF is an equal opportunity employer; interested applicants should send a Cover letter, detailed Curriculum Vitae, copies of academic transcripts; three reachable references and salary expectations no later than May 19th, 2017 at 12:00 pm. All written applications must be complete and sealed in an envelope. Incomplete and or unsealed applications will be dismissed. Applications must be addressed to the Country Director, Avocais Sans Frontieres, Plot 263 Mutebe close, P.D. Box 36710, Bukoto-Kampala or via e-mail to rravel@asf.be  with the reference “LA application" in the subject heading. ASF will only contact short-listed candidates