Summary
Date Posted: Friday, May 13, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Posting Title: Administrative Officer, P5
Job Code Title: ADMINISTRATIVE OFFICER
Duty Station: MULTIPLE

Responsibilities:
Within delegated authority, the Administrative Officer in the Personnel Section of the Executive Office for the Department of Economic and Social Affairs will be responsible for the following duties:
• Initiates and coordinates actions covering recruitment, placement, promotion, job classification review, appointment and extension, transfer, leave, separation of staff members, ensuring consistency in the application of UN rules and procedures.
• Provides expert advice to programme managers concerning workforce planning and staffing issues and to staff members in the Department with respect to conditions of service, privileges and entitlements under the Staff Rules and Regulations.
• Provides support in the implementation of the e-Performance system in the Department.
• Provides support and coordinate activities related to investigation in rebuttal cases to the Performance Appraisal System.
• Coordinate training and staff development activities.
• Provides support and coordinate activities related to the management evaluation and investigation cases.
• Provides guidance to programme managers and their designated staff in the utilization of Inspira for staff selection, ensuring compliance with the provisions of the administrative instruction on staff selection system.
• Reviews monthly post incumbency reports for purposes of vacancy management and staffing table control.
• Supervises the work of the Administrative Assistants providing administrative support to the Divisions in the Department.
• Administers and certifies expenditures charged to common staff costs such as travel on appointment, home leave, repatriation and travel on education grant.
• Assists the Senior Human Resources Officer in all personnel related issues, including meeting with departmental staff representatives, discussing and proposing solutions on a variety of subjects relating to staff welfare and conditions of work.
• Discusses, as required, grievances with individual staff members, supervisors and/or staff representatives, mediates.
• Organizes, gathers and maintains statistics and prepares reports on personnel matters as required.
• Performs ad hoc assignments as required.

Competencies
PROFESSIONALISM: Knowledge of administrative and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Knowledge of relevant personnel and financial policies, including United Nations staff selection system; Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education: Advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, accounting, law or related area is required. A first level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
Work Experience: A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required. Experience in application of staff regulations, staff rules, and human resources policies and practices is required. Experience in recruitment and staff selection using integrated information management systems is required. Experience in workforce planning and administration of large scale staffing table is desirable. Experience in supporting an organizational-wide change management programme is desirable. Experience in administration of HR entitlements is desirable. Experience in the work of the United Nations is desirable.
Languages: English and French are the working languages of the United Nations Secretariat. For this post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.

Work Hours: 8

Experience in Months: 60

Level of Education: Postgraduate Degree

Job application procedure
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). This is an online recruitment process; applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide information pertaining to their qualifications, including their education, and work experience.
Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Candidates under serious consideration for selection will be subjected to a reference-checking process to verify the information provided in the application.
Interested and qualified applicants should send their detailed Resumes/Cvs to recruit@uncrd.org as soon as possible.

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