Summary
Date Posted: Friday, August 02, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Reports to: Procurement and Logistics Officer & Chief Executive Officer
Medequip (U) Limited is one of the leading distributors of medical equipment, supplies and consumables in Uganda, especially imaging and radiology, critical care, surgical, and medical furniture.
Job Summary: The Assistant Procurement Officer is very crucial in the company. It is a position which requires high level commitment, competency, integrity and trustworthiness..

Key Duties and Responsibilities:
• Provide guidance and assistance to the company and staff in all aspects of purchasing different items
• Ensures all purchasing follows the regulations and laws related to purchasing practices and in accordance with company standard practices
• Prepares and develops bid documents and supplier bid lists to obtain competitive quotations on commodities and services
• Promotes the purchasing section as an effective resource for addressing supply management issues
• Keeps constantly apprised of economic/business situations as they affect purchasing policy; makes recommendations to adequately meet those changing conditions
• Develops and updates department procedures to the company and staff in their need to purchase supplies and services
• Analyzes current procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing
• Solicits information regarding a variety of commodities by telephone, facsimile, interview or written requests ensuring cost effectiveness commensurate with quality
• Reviews tenders and purchase award documentation with respect to quality, suitability, delivery and pricing
• Responsible for awarding a contract with consensus from the respective department
• Responsible for the development and administration of the awarded contract
• Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondences and related follow up
• Expedites outstanding purchase orders to ensure delivery requirements are met
• Promotes and develops contract and liaison with the external supplier community and the company
• Interviews current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply
• Collects and reports statistics to ensure commodity and/or supplier performance
• Prepares reports to ensure compliance with related laws and regulations
• Coordinates and resolves problems with the end user departments and suppliers
• Assist in resolving accounts payable invoice discrepancies and variances after accounts payable make initial inquiry
• Assists shipping and receiving with shipment/transportation related discrepancies and variances
• Performs other related duties such as special assignments and annual major objectives as required

  Qualifications, Skills and Experience:
• The ideal candidate must hold a Bachelor’s degree in Procurement and Supply Chain Management
• One year of experience in Procurement and bidding related work
• Must be computer literate especially word, power point and Excel,
• Must be organized
• Able to work well under pressure and in a busy environment,
• Able to prepare reports
• Should possess excellent presentation skills.
• Must have a proactive mind
• Must have good analytical, communication and report writing skills
• Must be flexible, quick to adapt and self-motivated

Job Skills: Not Specified

Job Education Requirements: Bachelor’s degree

Job Experience Requirements: One year

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Job application procedure
All suitably qualified candidates are encouraged to send their applications, resume and academic transcripts as one document to humanresource@medequipltd.com , if it isn’t one document your application will not be considered. Please clearly indicate position you are applying for in the subject

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