Vacancy title:
Center Administrator

Jobs at:
KSK Associates

Deadline of this Job:
13th May 2017

Duty Station:
Kampala, Uganda

Job details:
Reports to: Board of Directors

About US:
KSK Associates is a Professional Services Firm that provides Financial Consultancy Services including Assurance and Business Advisory Services, Business Planning, Feasibility studies & Project Proposal Preparation, Human Resource, Risk Management and Information System Solutions. They would like to recruit for a valuable client in Health care.

Job Summary: The Center Administrator ensures that the Centre achieves its vision, mission and strategic objectives. The role is responsible for keeping the daily operations of the health centre running smoothly and is in charge of supervising the personnel, budgeting, and clinical processes and procedures of the center. The role will also ensure adherence to established policies and procedures.

Key Duties and Responsibilities:
Develops policies and procedures for the effective operation of centers services and initiates corrective action if services do not meet standards:
• In charge of planning, organizing, directing and controlling all the support functions of the center, including HR, Financial, Facilities, Procurement and IT.
• Acts as chief executive to the Board, the position holder will report on the overall operations of the center's programs in terms of HR, Clinical and financial
• Tasked with reporting, monitoring and continuous quality control and improvement of the centers services, programs and resources
• Actively promotes and maintains effective public relations with governmental and all stakeholders including the community.
Attend to audit issues: Ensure compliance to reporting requirements
Planning and organizing:
• Ensuring that the Centre has an appropriate system of developing annual work plans that are realistic, costed, time bound and have performance indicators
• Ensuring that the Centre has an appropriate fund raising strategy for generating resources for the centre
• Prepares, manages and reports on the staff performance
• The incumbent also prepares, manages and reports on the center's Annual budget performance
Policy development and enforcement:
• Ensure that the Centre formulates appropriate operation policies and procedures to guide the operations of the centre and safeguard the Centre’s resources including Human resource, Financial and administrative policies
• Ensuring that the staff comply with the relevant operational policies and procedures, are supported to set targets and achieve them
Reporting, Monitoring and Quality Management:
• Ensures that respective department heads (clinic, lab, pharmacy, finance and Human Resources) produce monthly reports which he/she uses to compile monthly/periodic reports
• Prepares Quarterly progress and finance reports and submits them to the Board in a timely manner
• Ensuring that the Centre has an appropriate monitoring and evaluation system and that performance against set targets
• Institutes and conducts quality checks in all the centres operations from time to time
Partnership Building:
• Representing the Centre at meetings, conferences and seminars with the aim of seeking information and advantageous collaborations and opportunities
• Planning, sourcing and analysing potential partners and consolidating existing partnerships that enable the Centre achieve its vision and strategy
• Manage special projects, added new services, contract management
• Supporting the Centre to lobby government, development partners, private sector and other policy makers
• Take lead in organising community outreach programs
• Perform other duties as required

Qualifications, Skills and Experience:
• The ideal candidate should preferably hold a Bachelor’s degree in either management, finance, administration and a post-graduate preferably in project management with at least five years of related experience.
• Previous exposure and experience in working within a health center setting.
• Skills and experience in planning, organizing and leading operations of a fast growing client-based medical organization
• Clear, concise and comprehensive report writing skills
• Analytical and problem solving of complex issues
• Good team player having to work with a diverse team of professionals including physicians, nurses, consultants and other medical staff
• Ability to communicate effectively

Job application procedure
All suitably qualified and interested candidates should send their applications with academic documents to geniushub@kskassociates.net  addressed to the Recruitment Director. Please Quote Reference Bank 2017/003