Summary
Date Posted: Friday, February 19, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Launched in 2011 , AFSA is a broad—based alliance of civil society actors who are part of the struggle for food sovereignty and agroecology in Africa. These include African food producer networks, NGO networks, indigenous people's organizations, faith-based organizations, women and youth groups, consumer movements, and international organizations that support the vision of AFSA.
AFSA has a number of policies and manuals that support day to day administrative, Governance and running of the institution.
The organisational documents have been in place for some time. A review of existing manuals and policies is required and where necessary develop new ones.
Objective of the assignment
• To review and update the existing organisational policies, manuals and systems of AFSA.
• To develop improved processes in line with international best Practices.
• To incorporate comments emanating from recent due diligence missions conducted by third parties. .

Scope of work and tasks:
Carry out an assessment of the existing operational procedures and practices and identify gaps and areas which may require improvement and strengthening.
This process will ensure that AFSA‘s financial and administrative systems are clearly documented, strengthened and robust. Currently, AFSA has the following policy documents:
• Finance and accounting manual
• Human resources manual
• Procurement Policy
• Code of conduct
• Salary and Benefits (Draft)
• Risk Policy (Draft)
• Conflict of Interest (Draft).

In addition to the above, we envisage that this consultancy will facilitate the development of the following:
• Board manual
• Procurement Manual
• Gender Policy
• Health and Safety Policy
• ICT Policy

The following steps have to be carried out consequent to this:
• Review background documents which include due diligence reports undertaken by prospective funding partners
• Familiarize themselves with current AFSA's operational policies and procedure manuals.
• Liaise with AFSA staff and Partners.
• Ensure a participatory process in coming up with the revised operational policies and procedures.
• Put in place the necessary procedures, practices and training to build capacity gaps and strengthen the operational systems.
• Facilitate the training of staff members on the new policies and procedures.

Description of deliverable:
The consultancy will be expected to deliver, at the minimum, the following outputs:
• An inception work plan within two weeks of commencement of the assignment.
• Revised manuals as listed above.
• Training workshop for staff on the new policies and procedure manuals and report on the same.

Time line
Duration and Placement: The contract period is from 10th April 2021 to 10th June 2021
Payment Terms: The consultant will be remunerated by AFSA and will work a total of 45 days
Professional Fees
The professional fees must be quoted in US Dollars. Please indicate daily rate and number of days‘ work. Fees will be subject to a deduction of with Holding Tax according to Uganda laws.

Work Hours: 8

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Job application procedure
Proposal submission
Interested qualified consultants are invited to submit a proposal that includes the following: -
• An understanding of the requirements
• Methodology and work plan for performing the assignment
• Project delivery plans
• Team composition and task assignment
• Detailed’ reference list indicating the scope and magnitude of similar assignments
• Relevant services undertaken in the past three (3) years
• Registration and other relevant statutory documents
Expression of interest
Please send your expression of interest by April 1st 2021 through email to: afsa@afsafrica.org  under the subject heading “Consultancy for AFSA Policies and Systems Review".

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