Summary
Date Posted: Thursday, November 23 2023, Base Salary: Not Disclosed

JOB DETAILS:

Major duties and responsibilities
A. Purpose of the Consultancy
The consultant is responsible for providing effective and efficient operations, administrative and logistical support to the project. The Consultant coordinates all matters regarding implementation of the project. The functional responsibilities include transport management, follow-up of supplies and orders for goods and services and general office services.

B. Duties and responsibilities
• Provide administrative services for the TRUEFISH Programme.
• Oversee the day-to-day smooth running of the office.
• Ensure the proper implementation and adherence to laws, rules and Regulations;
• Assist in preparation and coordination of project meetings, workshops and seminars;
• Take minutes of various programme meetings;
• Assist in providing support and guidance to project partners for efficient implementation of the TRUEFISH Programme;
• Devise efficient communication systems within and outside the programme;
• Assist in coordinating Consultant activities together with the technical advisors/ Development advisors;
• Responsible for all records keeping and Data Management System in line with TRUEFISH's records keeping rules;
• Monitor the availability of accessories and stocks for project activities;
• Monitor project staff leave days and updates the leave schedule;
• Monitor travel schedules and coordinate travel logistics;
• Initiate project procurement requirements based on the approved budget;
• Prepare and submit technical and/or any other forms of specifications to the Procurement Unit for the office requirements;
• Liaise with the Procurement Unit to establish appropriate bid evaluation criteria and participate in the evaluation of bids as a representative of the User Department;
• Responsible for Contract management once a contract is placed;
• Undertake conformity assessment of supplied goods, services and works with the contract and reports any deviation from terms of contract to the procurement unit;
• Prepare timely periodical reports of the project;
• Facilitate preparation of a funds requisition to the donor;
• Perform any other duty as assigned by the immediate supervisors.

C. Qualification and working experience
• A Bachelors Degree from a recognized University in Project Planning and Management, Public/Business Administration; Management, Public Policy & Administration; Human Resource Management; or related discipline

Working experience
• Should have at least Three (3) years of proven progressively responsible working experience in a reputable organization at comparable level.
• Specific experience in the execution of donor-funded programs/projects in an international or regional organization, national government, or other public or private organizations will be an added advantage

Desired key competencies
• Ability to understand and articulated issues related to fisheries and aquaculture;
• Effective writing, analytical and communication skills;
• Excellent interpersonal skills; Planning and organization skills;
• Technical proposal writing and grant application skills;
• Computer and report writing skills;
• good networking skills and ability to maintain positive and constructive dialogue and relationships with key institutions in the region;
• Self-starter with the ability to strategically plan own work; and
• Very good written and oral knowledge of English.


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Interested and Qualified? Click here to apply

Application Requirements
Interested candidates must submit:

• An online application /expression of interest
• A Curriculum Vitae showing experience relevant to the Assignment
• A short motivational letter explaining why you consider yourself suitable for the assignment
• Verified copies of academic and professional qualifications

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