Summary
Date Posted: Friday, September 15 2023, Base Salary: Not Disclosed

JOB DETAILS:
The District Liaise Officers are part of a busy District Implementation team, responsible for embedding and sustaining the programme. Each District Liaise Officer is responsible for providing training, technical support and capacity building to the sub counties.

The District Liaise Officer has a high level of responsibility within each subcounty. He/she manages the programmes’ relationship with several different District stakeholders and represents Lively Minds. The officer will work closely with Mayuge District local government and Sub county stakeholders to help problem-solve any issues and risks, including quality and compliance issues such as absence and lateness.

The Officer will also produce reports as well as analyse financial reports submitted by the sub counties. The Liaise Officer will work directly with the Lively Minds

Coordinators- subcounty staff members, to support them to quickly resolve issues and escalate to the subcounty chief and Programme Manager where necessary.

Main duties and responsibilities
Responsible for the success of the “embed” phase

• Develop comprehensive monthly coaching plans for subcounty team members that are tailored to individual and team needs, alligning them with programme objectives and standards.
• Foster a culture of continous learning and development within subcounty teams and Support capacity building through training, coaching and mentoring others.
• Oversee the adherence of Subcounty teams to activity standards, identify and report on activity compliance by the Subcounty, identifying issues, proactively engage in problem-solving and escalating those that need to be esclated to the Programme Manager.
• Support Sub counties to meet quartely stagegates and and provide weekly updates and to supervisors on progress and challenges.
• Build Subcounty capacity and ownership during ongoing activities through training and field/online/mobile coaching/mentorship sessions.
• Supervise the quality of ongoing activities delivered by,subcounty including monthly meetings, “Top-up” workshops, Parenting workshops, target period meetings, monitoring, termly reporting, radio programme etc.
• Provide in person and phone coaching at the start and end of every on ongoing activitiy to ensure that all activies meet required standards and clickmedics reports submitted as required by subcounty team member.
• Review and validate clickmedix reports submitted by subcounty, Collaborate with sub county teams to identifying challenges, solutions and coaching needs for sub county members to solve challenges with programme delivery and reporting.
• Complete clickmedix reports for all ongoing activities and share activity reports with time and datestamped pictorial evidence. Ensure accurate detailed doccumentation of project activities.
• Supervise the disbursment of funds by subcounty teams and ensure compliance to Lively Minds policies, analysing data and financial reports/accountability, identifying risks, problem-solving, take proactive measures to address them and escalate to higer authorities where appropriate.
• Submit to finance office timely accountabilities of funds advanced to you and those advanced to the subcounties.
• Share lessons learned with wider stakeholders and contribute to continuous improvement programmes for areas such as Subcounty support packages.

Quality assurance, reporting and compliance
• Monitor ongoing quality of Play Schemes, Parenting Workshops and Radio Programme, identifying risks and bright spots and proactively problem-solving.
• Provide timely and accurate reports of Play Schemes, Parenting Workshops and Radio Programme quality.
• Assess budget requests and analyse financial expenditures for the sub counties.
• Provide weekly written reports about the activities delivered or supervised during the week.
• Support LMCs to develop termly Sub county development plans and ensure timely reviews of the plans are done and reported.
• Develop coaching plans for subcounty teams, conduct coaching for the teams and submit coaching reports on click medix and written coaching reports to the Programme Manager.
• Conduct debreifs with the sub county teams at the end of every monthly meeting and Top Up attended and also at every Parenting workshop and Play scheme supervised.
• Conduct monthly review of LMC termly packs and Parish Leader Packs to ensure they are up to date.
• Document and submit to the Programme Manager at least 4 significant change stories from VHTs, SC teams, children and mothers every month.
You may be assigned any other responsibility in agreement with your line manager, in contribution to Lively Minds’ work and in recognition of your experience and skills. It is therefore expected for staff to be flexible and willing to contribute to the work of the wider team.

Experience and skills
To succeed in this role, you must be:
• Proactive, energetic and highly motivated.
• Analytical with a keen eye for detail.
• Confident in training, coaching and motivating others to solve problems.
• Able to manage a diverse group of stakeholders, including senior government stakeholders such as Subcounty Chiefs.
• Able to monitor and analyse budgets.
• Technically proficient and able to learn to use new tools quickly.

Essential experience and skills
• Minimum qualification: Degree in early childhood or a relevant subject eg Education, Social Sciences, Community Health etc.
• 3- 5 years of relevant work experience.
• Good financial acumen with monitoring and reporting on finances/budgets.
• Ability to coach and deliver training to government officials and others.
• Understanding of Monitoring and Evaluation practices with strong data analysis abilities.
• Analytical with strong problem-solving abilities and the ability to make decisions in a timely and robust manner.
• Excellent planning and organisational skills.
• Very good communication, negotiation and influencing skills with good basic report writing skills.
• Comfortable with frequent travel and overnight stays.
• Technically literate – Good understanding of MS Word, PowerPoint and Excel. Able to adapt to and learn new tech systems easily.
• Fluency in Lusoga is essential - both speaking, reading and writing.

Desirable experience and skills
• Experience working with local government and community stakeholders especially Village Health Teams.
• Experience working for an NGO.

You will be expected to perform against the Lively Minds’ Competencies.


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Please download an Application Form and send the completed form together with your CV to jobs@livelyminds.org  before the deadline.

Deadline for applications: 11:59pm BST, Sunday 1st October 2023


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