Summary
Date Posted: Saturday, February 22 2025, Base Salary: Not Disclosed

JOB DETAILS:
Responsibilities
Within delegated authority, the Finance and Budget Officer (Cost Recovery) will be responsible for the following duties:
BUDGET PREPARATION:
• Reviews, analyses and supports the finalization of cost estimates and budget proposals for cost recovery, in terms of staff and non-staff requirements; and ensures compliance with legislative mandates.
• Provides input and coordinates responses for Director, RSCE on cost recovery related queries to respond to relevant intergovernmental and expert bodies during the budget review. COST RECOVERY
ADMINISTRATION:
• Supports the implementation of a comprehensive cost recovery mechanism at the RSCE providing guidance and advice on policies, processes, procedures, systems, billing and supporting the change management process at the Centre.
• Manages, supervises and carries out the implementation of an end-to-end cost recovery mechanism at the Centre by maintaining and documenting detailed processes and procedures; guiding individual responsibilities of key stakeholders; developing needed expertise and knowledge; evaluating performance; and identifying opportunities for improvement.
COST PLANNING AND ALLOCATION / ALLOTMENT ISSUANCE
• Coordinates and develops cost recovery plans inclusive of related requirements for staff and non-staff costs and liquidity forecasts for approval by the office of the Controller.
• Coordinates the annual review and update of rate cards and advises clients on pricing options and available services. Ensures updates are properly reflected in the Umoja service catalogue.
• Administers and monitors resources, including agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Analyzes cost plan amendment requests and makes recommendations to management to resolve any issues.
• Provides budget performance reports related to cost recovery, monitors variances (allotments, revenue, expenditures) between approved cost plans and actuals and proactively takes corrective action, as required, in close collaboration with concerned parties.
SERVICE PROVISION, BILLING AND MONITORING OF COST RECOVERY OPERATIONS
• Coordinates necessary stakeholders and contributes to the update and develop Service Level Agreements (SLAs) with client offices.
• Coordinates effective client service and performance monitoring for cost recovery clients and ensures that client concerns are addressed and issues resolved quickly and efficiently by coordinating across functions.
• Oversees the billing process and monitoring of variances including workload volumes and outstanding receivables.
• Carefully monitors revenue collection from both internal and external entities and regularly follows up on outstanding payments.
• Ensures the cost recovery mechanism complies with applicable policies and procedures and that the financial health of cost recovery funded activities is maintained.
• Prepares reports, presentations or other briefing materials on budgetary utilization of cost recovery funds for senior management.
GENERAL:
• Provides briefings, trainings and sensitization on cost recovery policies, practices and procedures to key stakeholders to build institutional knowledge and ensure compliance with Organizational policies.
• Keeps abreast of relevant documents/reports/guidelines that have a bearing on cost recovery and programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures in relation to cost recovery activities are in accordance with cost plans and established regulations and rules.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• Performs other related duties, as assigned.

Competencies
Professionalism: Knowledge of financial and budgetary principles and practices, budget management and financial administration of cost recovery resources.
Proven analytical skills, ability to provide technical advice related to cost recovery to managers and other key stakeholders.
Ability to provide advice and brief senior management on strategic approaches to cost recovery budget management issues.
Ability to formulate and guide IT solutions to improve the billing and cost recovery processes.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Communication: Speaks and writes clearly and effectively.
Listens to others, correctly interprets messages from others and responds appropriately.
Asks questions to clarify and exhibits interest in having two-way communication. Tailors’ language, tone, style and format to match the audience.
Demonstrates openness in sharing information and keeping people informed. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
Advanced university degree (Master’s degree or equivalent degree) in business administration, finance, or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification
Certification as a Certified Public Accountant (CPA), as a Chartered Management Accountant (CIMA) or equivalent is desirable.

Work Experience
A minimum of five years of progressively responsible experience in budget, administration, finance, or a related area is required. Experience in all areas of cost recovery administration is required. Experience with SAP-based ERP systems (such as Umoja) for cost recovery application is required. Experience working in the United Nations or similar international organization is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French is desirable.



Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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