Summary
Date Posted: Monday, November 09, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Rego Foundation is a youth-led Non-profit Organisation working to transform the lives of economically marginalized women and girls in Uganda. Our goal is to end gender inequality by eradicating all forms of discrimination and violence against women and girls in Uganda. We have operated in Uganda since 2016. Our work is guided by these objectives; (i)To promote awareness, prevention and care for women and girls subjected to violence. (ii)To increase women’s access to finance and development of additional livelihoods. (iii) To raise awareness and end harmful practices such female genital mutilation (FGM) and child marriage. (iv)To build safe, healthy and enabling learning environments for underprivileged girls.
ABOUT THE ROLE:
Finance Officer
Rego Foundation is seeking to recruit a talented individual to ensure the Organisation’s financial viability of its programmes and the management mobilized resources, and the transition of the financial responsibility to its headquarters. S/he plays a crucial role in providing high quality financial management information necessary to support development programs. Specific responsibilities include; assessment of financial needs and cash flow requirements, financial planning (inc. budget submissions), contract management, financial reporting and audit. In addition, s/he will need to identify and resolve any financial management problems which may arise, facilitate the involvement of Rego Foundation Members in the development and funding of projects, and provide appropriate training in finance policies and procedures for field personnel. .

Responsibilities and Tasks
General management and leadership:
• Liaise with the Finance Director, Programs Manager and Team Leader / President on the initial cash flow for projects.
• Liaise with bilateral and multilateral donors on all aspects of financial management.
• Develop a plan for on-the-job training for project managers in financial procedures and educate all team members on financial responsibilities.
• Assist the Finance Director, President and field management in development of upcountry projects strategy.
• Identify problems and develop solutions for best financial practice.
• Provide proper supervision, training, guidance and mentoring to ensure smooth management transition.
Administration:
• In consultation with the Finance Director, develop finance department staff plans, where needed.
• Assist in writing of job descriptions for financial positions and selection of suitable applicants, where needed.
• Assist administration staff in establishment of procurement procedures and expenditure authorizations.
Financial management
• Set up and maintenance of Finance system and development of procedures for tracking income / expenditure in accordance with Rego Foundation policy.
• Supervise the preparation of allocations of funding and budgeting of planned expenses.
• Communicate budgets and spending authorizations to the President and team members.
• In consultation with the Finance Director & Team Leader establish a payroll structure.
• Manage the day-to-day functioning of the finance section, including cash disbursements, cash receipts, etc.
• Establish an effective filing system which can provide easy access to information and proper documentation of all financial requirement.
• Ensure all typical donor requirements for documentation of expenditures are met to facilitate attribution of expenses to donors when funding is obtained.
• Establish banking arrangements and maintain liaison with principal bankers as needed.
• Facilitate any external audit.
• Define and produce financial reports on utilization of funding to aid senior management in decision-making process.
• Protect Rego Foundation assets through maintenance of asset register, internal control and audit procedures.
• Prepare reports to donors for any uncovered expenses that they will absorb.
Programme development and planning
• Assist the Team Leader/ President and other senior management in the development and drafting of project proposals, preparation of mission operating plans / budget.
• Support the involvement of Board Members in the planning, development and funding of projects.
Project management and implementation
• Analyse and report on actual and planned monthly expenditure, interpret and communicate with the Programs Manager, advise of variance against approved budgets, and make recommendations for corrective action.
• Conduct field travel to project offices as necessary to review financial procedures and assist finance staff in their needs.
• Coordinate, supervise and prepare all financial statements / reports to various donors under the supervision of the Finance Director and to ensure compliance with contractual and legal requirements.
• Liaise with the Administration Lead in the establishment and maintainaince of commodity inventory management system and control procedures.
Reporting lines: Reports to Director of Finance and President

Technical Competencies required for this position are:
• Minimum of three years’ experience in finance management and accounting in Non-Governmental Organisation.
• Bachelor’s degree in accounting or finance.
• Certified Practicing Accountant (CPA) preferred.
• Extensive experience in proposal preparation and budget formulation.
• Experience of strategic and programme planning processes.
• Understanding of multi and bilateral donor policies and procedures.
• Proven numeracy and financial analysis / planning skills.
• Ability to use financial system to track accounting activity is required.

Selection criteria
• People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local and international staff and also able to work with underserved and rural communities in a sensitive and participatory manner.
• Communication Skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Rego Foundation. This includes effective negotiation and representation skills.
• Integrity: Works with trustworthiness and integrity and has a clear commitment to Rego Foundation's core values and humanitarian principles.
• Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
• Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
• Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.
• 3 – 5 years Nonprofit experience.
• Multiple language skills desirable.

Job Education Requirements: Not Specified

Job Exprience Requirements: Not Specified

Work Hours: 8

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Job application procedure
Please send a completed application form to hr@regofoundation.org by midnight Friday November 20th 2020. Please note that we do not accept CVs, resumes or cover letters.
Applications shall be reviewed and considered when and as they come in.

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