Jobs at:
Belgian Development Agency

Vacancy title:
Financial Controller

Deadline of this Job:
not later than Friday, 11th November, 2016 at 5pm.

Duty Station:
Kampala but with frequent travel to the
Albertine, Ftwenzori, Karamoja, Adiumani,
Kiryandongo & Arua Regions.

Job details:
Job Title: FINANCIAL CONTROLLER-TVET
Location: Kampala but with frequent travel to the
Albertine, Ftwenzori, Karamoja, Adiumani,
Kiryandongo & Arua Regions.

Duration of the contract. 42 months with a 6-month probation period.
Introduction
BTC, the Belgian Development Agency, together with different Government Ministries, are implementing the bilateral cooperation between Uganda & Belgium. For the project ‘Support for the implementation of the Skilling Uganda Strategic Plan at the national level and in several regions” we are looking to recruit a Financial Controller.

Major Roles and Responsibilities:
Boggling and financial planning
• Ensure proper control of the budget and its commitments;
• Provide all necessary accounting data and information to the Managers and Finance Contracting Co-coordinators (FCC), to be able to follow up on budget and planning.
• Produce periodical budget reports, elaboration of budget changes and plans;
• including analyses of activity and general means expenses, with recommendations
• Assist FCC with a variety of tasks: e.g. cost calculations, monthly and weekly financial planning, r cost benefit analysis...etc. p
• Ensure consolidation and financial reporting towards the partner (TVET partners...)

Cash Management & Administration

• Monitor cash flow for the project; Supervise entry of expenses in the cash book by cashier;
• Sign payments within a certain threshold
• Have the final responsibility for cash management, and supervision of the persons entrusted with petty cash management: this includes regular cash counts, verification of balance of cashbook and cash-on hand, assistance of cashier in solving imbalances, establishment and signature of cash count statements.
• Be responsible for sound cash planning & cash withdrawals, so as to avoid cash shortages or large amounts cash in safe (security issue).

Audit and internal Control
• Develop and improve a reliable and sound internal control system for Central and Field offices;
• Assist in the preparation of external audits;
• Work out an audit action plan and do a follow up on audit recommendations
• Supervise the financial staff and report to the FCC; this includes monthly field visits with verification of regional accounting, bank reconciliations and cash book of the field staff.

Logistics & Procurement
• Validate fixed asset register and reconciliation with accounting system;
• Update tender and contract register and follow up of consultancies, contractor contract and stock of stationary;
• Participate in the tendering, evaluation, selection, placement and monitoring of contracts;
• Have an up to date knowledge of related procurement legislation for public procurement and grants.

Technical Assistance
• Ensuring compliance with the Grant Agreements concluded with the partners and effective management of Belgian public funds allocated under the programme;
• Ensure improvement of the partners’ capacity for administrative and financial management and enabling those who need it to become autonomous and absorb the financial support that the programme puts at their disposal
• Follow up on contracts and agreements with local government and other partners;
• Assure a correct human resource management for local staff (recruitments, contracts, payroll, leaves,...);
• Provide assistance in building capacity of and support to the central and regional financial staff;
• Assure the continuity of the financial and administration team during the FCC’s absences.

Qualification
• A University Degree in Accounting, Finance, Business Administration or related field;
• A fully qualified member of anyone of the professional Accounting bodies such as CPA, ClMA, ACCA is an asset.

Experience
• A minimum of 7 years’ experience in finance and administration, preferably in a similar position;
• A minimum of 4 years’ proven experience in leading a financial team;
• Experience in project management is an asset;
• Proven experience with donors(EU,..) and funds (Grants,...) related matters.

Skills and Knowledge
• Proficiency in computer skills in MS Excel, MS Word, and Accounting packages;
• Excellent written and verbal communication;
• Good understanding of Local Governments, international Organizations and NGOs.

Personal Qualities
• Have very good analytical and problem-solving skills;
• Team management orientation;
• Concern for standards and attention to details;
• Able to work independently and under stressful conditions (Endurance);
• Proactive work ethics and ability to take initiative;
• Able to lead and develop others.

Job application procedure
If you are interested in these positions: Send in your application not later than Friday, 11th November, 2016 at 5pm.

Attach a copy of your CV (resume),application letter plus copies of academic and professional qualification certificates as well at least 3 (Three) recent referees with their contacts.

Hard Copy applications must be sent to the BTC Resident Representative Office, Plot 1B Lower Kololo Terrace.