Vacancy title:
Grant Coordinator

Jobs at:
Ministry of Health

Deadline of this Job:
not later than 5pm, 31st March, 2017.

Duty Station:
Kampala, Uganda

Job details:
The Government of The Republic of Uganda has received financing from the GAVI Alliance towards the cost of the Health Systems Strengthening and Immunization Strengthening in Uganda.

Title: Grant Co-coordinator (1)
Reports to: Program Manager - UNEPI
Salary scale: Competitive
Age Limit: 32-45 yrs.; demanding high energy and expeditious - delivery of targets within assigned timelines

Job purpose
The incumbent will report to the Program Manager - UNEPI.

The overall purpose:

• This job is to provide coordination of all grant activities among all the key stakeholders.
  
• The incumbent will coordinate planning, budgeting, project implementation, monitoring & evaluation, and financial & program reporting.
  
• He/she will ensure that all activities are implemented on time and that all grant funds fully absorbed. He she will work closely with the Fiduciary Management Agent in the execution of his duties and responsibilities.

The job demands high energy, working and travelling; and consistently demanding filing of regular high quality reports within strict timelines.

Academic Qualifications.

• University Degree in any field of Management including; ; Economics, Finance, Business Administration, Medicine, Education, Project Planning, Pharmacy, Statistics or Social sciences;
  
• A Post graduate qualification of Project Planning and Management is required.

Working Experience
A minimum of eight (8) years working experience with at least 4 years at managerial level.

Duties and Responsibilities
The Grant Coordinator will take responsibility for the following duties.

• Ensure the timely preparation, approval and execution of work plans and budgets; '
  
• Support the Programme Manager in organizing human, financial and material resources to achieve the project objectives.
  
• Work with the M&E Specialist to ensure that there is a system of effective Monitoring & Evaluation of the Grant; V
  
• Work with the Project Accountant to ensure: effective budget management, availability of funds, timely processing of requisitions of project activities and ensure that all funds are properly accounted for;
  
• Ensure that all Grant Management and other donor requirements are addressed in a timely manner;
  
• Coordinate the development of financial and operation guidelines
  
• Ensure the preparation and submission of quarterly and annual financial activity reports to MoH and GAVI;
  
• Work with the procurement personnel arid mechanisms to ensure timely execution of funded procurements and compliance with the PPDA Act, 2014 and Regulations 2010;
  
• Work with the various audit mechanisms in place to ensure executive audit plans are executed in a timely manner;
  
• Ensuring effective coordination with all stakeholders including; implementing ministries and agencies, FMA, Local Governments, Health Development Partners, Civil Society Organizations, Private Sector organizations, and stakeholders;
  
• Work with the FMA and other agencies to strengthen Grant Management Capacity of UNEPl and other MoH departments; and
  
• Performing any other duties as assigned by the Program Manager

Other Requirements:

• Knowledge of the GOU laws, procedures, rules and regulations;
  
• Experience in Project Management and ability to work with and coordinate the activities of a range of public, private and development agencies, at community, district, national and international levels;
  
• Leadership, managerial and planning skills preferably obtained in an organization operating in the field of Public Health or working with any development organization;
  
• Integrity and ethical conduct; well-developed interpersonal skills and communication skills;
  
• Proficiency in use of spread sheets, word processing and presentation skills.

Job application procedure
The Permanent Secretary, Ministry of Health, wishes to invite suitably qualified Ugandan citizens (candidates) to fill the positions of Grant Co-coordinator, Procurement Specialist and Project Accountant at the Uganda National Expanded Programme on Immunization Unit. Applications should be hand delivered to the Office of the Permanent Secretary, Ministry of Health, P.0. Box 7272, Kampala, not later than 5pm, 31st March, 2017.

Please attach a Curriculum Vitae and copies of all your academic qualification plus other relevant supporting documents. Applicants who will not hear from the Ministry on completion of the recruitment and selection exercise should consider themselves unsuccessful. All jobs are on contract basis for a period of two years, renewable up to the end of the project based on satisfactory performance and include a six month probationary period.

Note:
Only short listed applicants will be contacted. Any form of canvassing shall automatically lead to disqualification of a Candidate.