Summary
Date Posted: Monday, October 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Duty station: Electoral Commission Headquarters
Directorate : Finance & Administration
Reports to : Director/Finance & Administration
Tenure : Four years (Renewable) contract
Salary Scale: ECS2 (Fixed)

Job purpose
To ensure that material resources and logistics are properly identified, distributed, efficiently and effectively utilized and accounted for.

Key Result Areas:
• Supervise and appraise departmental staff;
• Plan and coordinate administrative procedures and systems and devise ways to streamline administrative processes;
• Monitor inventory of office supplies and the procurement of new materials with attention to budgetary constraints;
• Oversee facilities servicing and maintenance schedules/activities;
• Monitor the implementation of security arrangements at the Commission offices;
• Ensure timely and efficient provision and maintenance of transport facilities, fleet management and transport logistics;
• Ensure the development and maintenance of an up-to-date inventory of Electoral Commission property;
• Monitor the implementation of communication services in the Commission;
• Oversee the implementation of maintenance plans for office buildings and space utilization.
• Provide timely, accurate and reliable administrative information to support management decision making processes;
• Perform any other duties as may be officially assigned from time to time.

Minimum academic qualifications:
• An Honors Bachelor’s Degree in Arts or Social Sciences or Development Studies or Human Resource Management or Management or Commerce (Management Option) or Business Administration (Management Option) or a closely related field from a recognized University/Institution;
• A Masters Degree in Public Administration or Business Administration or Human Resource Management or Management or full qualification in ICSA.
• Possession of a Certificate in Administrative Law is a MUST.

Minimum work experience:
• Eight (8) years relevant working experience, at least three (3) of which should have been served at the level of Principal Officer performing duties related to administration or equivalent level of experience from a Government institution or a large, busy and reputable organization.

Preferred skills and competencies:
• In-depth understanding of office management and Government administrative procedures;
• Familiar with facilities management principles;
• An analytical mind with problem-solving skills;
• Excellent organizational and multi-tasking abilities;
• High moral character and proven integrity;
• Self-motivated and strategic thinker;
• Well-developed interpersonal skills and capable of working as a member of the organization’s senior management team.
• Ability to lead, cultivate team spirit, motivate and inspire specialized staff.
Age: Between thirty five (35) years and fifty six (56) years.


Work Hours: 8

Experience in Months: 96

Level of Education: Associate Degree

Job application procedure

Applications with comprehensively typed CVs showing the applicant’s contact address with day time telephone numbers, addresses and day time telephone numbers of three referees, copies of certified academic transcripts and certificates should be sent to the Human Resource Office/Central Registry, or mailed to the address indicated below, not later than Friday 18th November, 2022.
The Secretary, Electoral Commission
P.O. Box 22678
Kampala.
Envelopes should be clearly marked at the top with the words “Application for the
post of .............”


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