Summary
Date Posted: Saturday, April 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Organization Details
VisionFund Uganda is a Microfinance Institution (MFI) and wholly owned subsidiary of World Vision that started in 1996 as MEDNET and later rebranded in 2012 as VisionFund Uganda. VisionFund Uganda has expanded its outreach to the West Nile region to serve the refugees and their host communities in a world-first pilot.
Number of vacancies: 1
Sector: Private sector
Industry: Human Resource

Knowledge, Skills & Competences
• Labour Act
• Employment Act
• Workers Compensation Act
• HR Policy and procedures
• HR systems and practices
• Managing Professionally
• Leading People
• Managing Conflict
• Interpersonal skills
• Communication skills (written and verbal)
• Delivering Objectives
• Computer literacy
• Basic financial skills
• Driving change
• Attention to detail
• Delivering objectives
• Delivering strategy
• Collaboration and cooperation
• Determined personality with initiative, perseverance and the ability to motivate and manage a team
• Capability and willingness to take responsibility and highly developed sense of integrity
• Ready to comply and live up to and in accordance with the organization Ideals and Core Values
• Be proficient in Micro Soft office applications
• Be a good trainer, facilitator, mentor, and coach
• Very good communication and marketing skills

Responsibilities
• The Human Resource and Administration Manager is a strategic role responsible for Human Resources Management, General Administration of facilities, fleet maintenance, and procurement.
• The Human Resources and Administration Manager works with VisionFund leadership and Partners to ensure that VisionFund Uganda HR practices meet applicable standards and requirements.
Strategic Planning
• Formulation, implementation and review of HR policies and Procedures
• Collaborate with the CEO/ Managing Director and provide strategic direction on people related matters and establish human resources objectives in line with the organizational objectives.
• Develop and implement Company-wide HR Programs to ensure best practices within organization.
• Ensure standardization in the implementation of HR Policies and Processes across all business locations.
• Assist in defining the structural and cultural changes required by the organization from time to time.
• Prepare and manage the HR department’s annual plan and budget aligned to VFU’s annual operating plan and long term strategic direction.
• Manage Talent and monitor implementation of VFU’s Succession Plan.
• Understands and shares the Vision, Mission and values of VFU to staff and ensures understanding of the same by all staff.
• Partner’s and coordinates with Management on the preparation of the functional operational budgets
• Maintain the HR policy in line with changing organization needs and legal requirements
• Develop, communicate and implement standard operating procedures to promote efficiency and consistency in handling day to day HR needs by Line Managers and staff
• Advising leadership and staff on the interpretation and application of specific policies and procedures to individual employee situation
• Contributes in senior management strategic planning, with particular responsibility for HR policies and procedures and administration
• Prepare monthly management report pertaining to HR and administration issues
Resourcing
• Collaborate with Line Managers to define headcount required, set skills and attitudes for each position including managing the Assessment Centre and Interviews in line with Group Standard
• Develop processes and tools to efficiently and effectively meet VisionFund staffing needs on a timely basis i.e. assessment, recruitment, candidate screening, selection, hiring and orientation
• Work with hiring managers in planning and coordinating hiring termination processes
• Develop and Lead hire orientation program
• Timely renewal of employee contracts
• Lead the senior management in succession planning
Effective management of Employee Relations function
• Support Vision Fund with disciplinary processes conducted, ensuring compliance with the Company’s Code of Conduct and procedures
• Competent representation of the Company in all disputes referred to the Labor court
• Ensure accurate and timely employee communication and communication structures.
Compensation
• Provide advice on Compensation and Benefits to ensure the company remains competitive within the market.
• Periodically research and recommend cost of living adjustments
• Coordinate with finance to ensure timely process of payroll.
• Maintain and administer employee insurance, pension, accident cover and ensure timely renewal of vendor contract
• To ensure that staff welfare is provided as anchorage for employee motivation
• To ensure that Health insurance policy for all employees
Procurement
• Analyze the purchase request from the user departments and determine the appropriate method of procurement
• Provide oversight and guidance to the procurement committee;
• Procurement to be in line with the procurement policy
Effective management of training, development succession, talent and performance management
• Administer the monthly, quarterly and annual performance evaluation process as required by the policy
• Recommend employees recognition activities to honor individual milestones and achievements
• In consultation with the senior management, develops performance indicators and standards in promoting staff to higher post
• Coordinating staff training requirements
• Create an induction program for new staff orientation including content and schedule.
• Implement strategies and activities that instill a performance management culture in the organization
• Reviews and upgrades the performance appraisal instrument, at least yearly to determine effectiveness and applicability; Conducts consultations with department heads to determine performance indicators and benchmarks per position;
Security Management
• Handle all security alerts to both staff members and visitors
• Facilitate training on security to the staff members
Administration
• Fleet management
• Property management
• Stores management
• Life insurance management and timely payment of the pension to insurance company

Working Environment / Conditions:
• Office environment: typical office based with some travel
• Travel: 80% Domestic and 20%international travel is desired.
• On call: No in the after normal working hours

Qualifications
• A Master's in Human Resources.
• A University Degree preferably in Human Resources, Social Sciences or Organizational Psychology
Details of experience
• 5 Years’ experience in Human Resource at managerial level
• Familiarity with the relevant personnel management issues and trends

Work Hours: 8

Experience in Months: 60

Level of Education: Postgraduate Degree

Job application procedure
All interested and qualified persons are strongly encouraged to apply online at www.futureoptions.org or by email: vacancy@futureoptions.org clearly indicating the Position Title in the email subject line by 5.00pm on the 8th May 2022.

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