Invitation of sealed bids from eligible Bidders for supply of Grid Expansion Materials: Concrete Poles and Concrete Stubs in two Lots tenders at Ministry of Energy and Mineral Development

SPECIFIC PROCUREMENT NOTICE

Request for Bids / Goods
(Two-Stage Bidding Process)

Country: Uganda
Name of Project: Electricity Access Scale-Up Project (EASP)
Contract Title: Procurement of Grid Expansion Materials: Concrete Poles and Concrete Stubs (Lot 1a and Lot 1b)
Loan No./Credit No./Grant No.: 7075-UG
RFB Reference No.: MEMD/EASP/2024-2025/00047/EASP
Issued on: 10th June, 2025

1. The Government of Uganda has received financing from the World Bank toward the cost of the Electricity Access Scale-Up Project (EASP) and intends to apply part of the proceeds toward payments under the contract for Procurement of Grid Expansion Materials: Concrete Poles and Concrete Stubs (Lot 1a and Lot 1b).
2. The Ministry of Energy and Mineral Development now invites sealed bids from eligible Bidders for supply of Grid Expansion Materials: Concrete Poles and Concrete Stubs in two Lots as follows:

Bidders may bid for one or more Lots. Each Lot shall be awarded as a separate contract, therefore bidders are required to submit a separate bid for each Lot.

3. A pre-bid meeting will take place at the following date, time, and place:
   Date: 24th June 2025
   Time: 10:00 am East African Time (EAT)
   Place: Directorate of Petroleum, Petroleum House, Level 2 Boardroom
   Plot 21-29 Johnston Road, Kampala, UGANDA.

The meeting will also be available via video conferencing. A link for the virtual meeting option will be shared with bidders who choose to participate online. Bidders who wish to attend online are required to request for a link before the meeting date via email address procurementeasap@energy.go.ug

4. Bidding will be conducted through International Competitive Procurement using a Request for Bids (RFB) as specified in the World Bank's Procurement Regulations for IPF Borrowers dated July 2016, revised February 2025 ("Procurement Regulations"), and is open to all eligible bidders as defined in the Procurement Regulations.
5. Bids will be evaluated in accordance with the evaluation process set out in the bidding documents. The following weightings shall apply: Technical and non-price factors: 70% and financial costs: 30%.
6. Interested eligible bidders may obtain further information and inspect the bidding document during office hours from 8:00 am to 5:00 pm (EAT) at the address given below.
7. The bidding document in English may be purchased by interested eligible bidders upon submission of a written application to the address below and upon payment of a non-refundable fee of UGX 200,000/= (Uganda Shillings Two Hundred Thousand Only). The method of payment will be by Bank Payment Advice Form obtainable from the Uganda Revenue Authority (URA) website. The Bidding Documents in English will be sent by email to the bidder.
8. Bids must be delivered to the address given below on or before 11:00 am (EAT) on Monday 27th July 2025. Electronic Bidding will not be permitted. Late Bids will be rejected. The outer Bid envelopes marked "ORIGINAL BID" and the inner envelopes marked "TECHNICAL PART" will be publicly opened in the presence of the Bidders' designated representatives and anyone who chooses to attend at the address below at 11:00 am (EAT) on Monday 27th July 2025. All envelopes marked "SECOND ENVELOPE: FINANCIAL PART" shall remain unopened and will be held in safe custody of the Purchaser until the second public opening.
9. All bids must be accompanied by a Bid Security valid until 18th January 2026 in the amounts as follows:

Each Lot must have a separate Bid Security and must accompany its respective technical bid. Bidders whose bid securities are issued by a foreign bank must be routed through a correspondent bank in Uganda licensed by Bank of Uganda.

10. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidders' beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership Disclosure Form as included in the bidding document.
11. The address referred to above is:

a. Address for Inspection of the Bidding Documents
Ministry of Energy and Mineral Development
Electricity Access Scale-Up Project Office
Amber House, Block A, Ground Floor
Plot 2933, Kampala Road

b. Address for Submission of Bids
Ministry of Energy and Mineral Development
Amber House, Block C, Room C109
Plot 2953, Kampala Road
Kampala, Uganda

Eng. Irene Batebe
PERMANENT SECRETARY

Company/Career Email: procurementeasap@energy.go.ug