Role definition
The M&E Officer will participate in the developing, reviewing and implementing of M&E strategies and activities; in line with the National HIV Plan and Ministry of Health guidelines and procedures. He/She will support data analysis and provide technical support in strengthening the capacity of data officers and partners of the supported sites in the use of HMIS tools, data analysis and program management


Key Result Areas
• Support MJAP and Partner Institutions to develop Monitoring and Evaluation plans and budgets in line with the M&E project guidelines
• Provide Technical Assistance to develop and implement strategies for building the capacity of the project staff to conduct evaluation activities that will inform and improve the project implementation and achievement of project goals.
• Build the capacity of the supported health facilities Data/Records personnel to prepare, compile and present periodic Monitoring and Evaluation reports to inform program design and make improvements in line with project guidelines and MJAP’s guidelines.
• Take lead in identifying, documenting and sharing best practices, innovations and research related findings; to project activities to improve performance and HIV service delivery.
• Collaborate with MoH, districts & IDI teams to develop/review quality management tools, strategies and activities to increase project performances and results in line with project’s stated objectives and outcomes.
• Take a lead role in overseeing data collection, collation, storage, analysis, and reporting, ensuring that data is of high quality and audit worthy.
• Participate in writing M&E Reports; program indicators and other relevant documents
• Conduct joint supervision visits with KCCA and IDI to monitor the use of the Quality assurance reporting system; assess the quality of data collected by the M&E teams and other focal persons, and verify the accuracy of reported data.
• In liaison with the M&E Coordinator, develop/review and implement plan for data access, analysis; and summarise information on all project areas and processes.
• Conducting data verification and quality control & improvement activities at health facilities to ensure quality DHIS2, HIBRID, PIRS, ODK (includes HIBRID-DHIS2 synchronization)
• Participating in the planning for dissemination and lessons learned and present results of program achievements and outputs in written reports and at conferences and meetings

Qualifications, competencies & skills
• Bachelor’s Degree in Statistics, Quantitative/Development Economics, Computer Science
• Post- graduate training in Program Monitoring and Evaluation is an added advantage
• 4 years’ working experience in program monitoring and evaluation programs that support strengthening health systems and HIV service delivery programs
• Knowledgeable on MoH and National frameworks; experience with UGEMR, DHIS2, HIBRID, DATIM and GIS tools for Health service mapping
• Knowledge of MER PEPFAR indicators will be an additional advantage;
• Knowledge of common Statistical analysis and database management packages Ms Access, Ms Excel, STATA, SPSS, EPiDATA; ODK
• Comprehensive knowledge of error resolution in data entry
• Demonstrated expertise in both quantitative and qualitative research methods (including visual analysis using maps)
• Ability to monitor data collection and data entry into management systems; including conducting Lot Quality Assurance Sampling (LQAS); data collection and write good project reports and plans.
• Strong IT skills (generic applications, internal communications systems, and software packages
• Good management and coordination skills, excellent interpersonal, communication, analytical and organizational skills.



Position Responsibility
To lead and Initiate, develop, review and monitor the implementation of human resource management and organizational development policies, strategies, systems, processes and procedures in line with the organization’s strategic plan and the national labor laws.

Roles and Responsibilities:
• Developing Human Resource Strategy, Policies, and Procedures to improve productivity across the MJAP organization
• Developing the Human Resource Operational Plans and Budgets in line with the Human Resource Strategy.
• Preparing and reviewing Job Descriptions (JDs)
• Lead the development of the Strategic Talent management Strategy
• Developing a Performance Management system and Learning Strategy and plan, aimed at enhancing performance improvement across the organization.
• Succession Management: lead the development and implementation of a succession plan that will build a competent and diverse internal candidate pool.
• . Developing mechanisms for implementation of staff compensation strategies and performance recognition for attracting and retaining a motivated staff.
• Lead the implementation of the Human Resource Information System (HRIS) and the analysis of Human Resource Metrics and the Knowledge Management strategy.
• Developing and implementing strategies for handling staff grievances, discipline, and compliance with both MJAP and labor laws and regulations.
• Designing strategies and procedures for implementing Employee Assistance Programs (EAPs)
• Supporting MJAP Board activities; including documentation, dissemination of outcomes and follow-ups; and organizing of Board events.

Required Skills and Experience:
• Master’s Degree in Human Resource Management, or MBA/MPA (HR), or Master’s Degree in Industrial and Organizational Psychology.
• A CIPD certification will be added advantage.
• 8 Years’ and above of working experience in a reputable organization preferably, an NGO donorfunded program at a Senior HR management level.
• 5 years’ experience in a senior Human Resource Management position, and in Human Resource strategic planning.
• A member of the Human Resource Managers’ Association of Uganda, (HRMAU).

Functional competencies:
• Ability to work with and influence senior management and Team leaders to integrate HR and people management practices across the organization.
• Expertise in recruitment, development, talent and performance process.
• Knowledge and understanding of talent management practices and processes to ensure linkage of development programs with succession planning processes
• Strong leadership, planning, analytical skills and ability to organise teams working across multiple locations to uphold MJAP values
• Experience in developing the capacity of staff through organizing/conducting training, performance management frameworks and staff development plans
• A team player with excellent communication, /presentation skills (both oral and written) and Interpersonal skills to motivate and influence internal and external clients
• High level of ethics and integrity and confidentiality
• Strong IT and computer proficiency skills and ability to prepare high quality reports under tight deadlines.
• Willingness to work and travel in the field as and when required to do so


Job application procedure

Interested and qualified candidates should submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: recruitment@mjap.mak.ac.ug  addressed to; The Human Resource Manager, Makerere University Joint AIDS Program (MJAP), not later than 12th September,2022 by 5:00pm.
Please ensure that your attachments do not exceed 5 MB.
We do appreciate your interest working with MJAP. However, only shortlisted candidates will be contacted within 2 weeks after the deadline for submission.