Vacancy title:
Logistician

Jobs at:
INTERSOS

Deadline of this Job:
27th July 2017

Duty Station:
Kampala, Uganda

Job details:
Reports to: Head of Mission / WaSH Technical Coordinator
About US:
INTERSOS is an international Humanitarian Aid Organization with headquarters in Rome, Italy, works which was founded in 1992 and works to bring assistance to people in distress, victims of natural disasters, armed conflicts or conditions of extreme exclusion. In Uganda INTERSOS aims at providing support to South Sudanese Refugees and Ugandan host community, both victims of the long-lasting Humanitarian Crisis in the Republic of South Sudan, conducting operation in Refugee Settlements in the North of the Country in line with strategic priorities and objectives of the Office of Prime Minister (OPM) and in collaboration with the main donors and stakeholders.

Job Summary: The Logistician is responsible for all logistic aspects of the base in Arua, including, but not exclusive to, management of the office and guesthouse, together with management of support staff (guard and cleaner), procurement, storing and movement of goods and vehicle fleet. He/she can be asked to perform occasionally also the role of Driver for field missions within the district of Arua. On the base of the evaluation of the workload, he/she can be asked to support occasionally also the base in Kampala.

Key Duties and Responsibilities:

•   Assess and plan logistic and operational needs for office and guesthouse in Arua;
•  The jobholder will also take care of the maintenance and daily management of office and guesthouse, including office spaces and guest house booking;
•  Create a pre-qualified list of suppliers for main services and items;
• Be responsible for the management and implementation of procurements procedures to purchase goods, works and services and supervise and control all goods movements. In particular:
•  Verify that all the logistic components/resources are appropriate and coherent with the operations objectives and the country standards;
• Upon prior authorization by the Head of Mission / WaSH Technical Coordinator, he/she manages relations with local suppliers, payments, delivery of goods and custom clearance and transport of goods, controls that all procedures and custom formalities are respected and guarantees that all necessary documentation is prepared and filed in properly;
•  Organize, manage and control the warehouses and all related documentation concerning the movements of goods (in/out registers, stock control, etc.)
• Work closely with the Head of Mission / WaSH Technical Coordinator to define necessary purchases and procedures to adopt in order to implement activities of ongoing projects;
•  Be responsible of purchases and their timely delivery in order to implement activities of ongoing projects;
• Create and update inventory lists as per INTERSOS guidelines, adopting INTERSOS tools;
•  Manage, make the best use and keep functional the equipment purchased: tools, furniture, technical items(ex. Computers and copy machines) and communication items (ex. telephones, fax and radio);
• Assist the Head of Mission / WaSHTechnical Coordinator in the recruitment of support staff (guard and cleaner);
•  Organize support staff’ daily work and supervise it;
• Manage the fleet of vehicles: rental contracts, custom clearance, custom duty-free procedures, logbooks, and registration, insurance, maintenance and daily movements.
• Support national and international staff and guests for logistic needs;
• Perform the role of Driver when requested by the Head of Mission / WaSH Technical Coordinator.
• Take part in Logistic coordination meetings at Arua level and keep contact with homologues of other organizations;
• Represent the Organization in coordination meetings when requested by the Head of Mission / WaSH Technical Coordinator;
•  Participate in field assessments and visits when requested by the Head of Mission / WaSH Technical Coordinator.
•  Keep update the Head of Mission / WaSH Technical Coordinator about the security situation at Arua district level;
•  Perform any other duty as per specific request of the Head of Mission / WaSH Technical Coordinator.

Qualifications, Skills and Experience:

• The ideal candidate should hold a Bachelor’s Degree in Logistic and Procurement or any other relevant Degree coupled with relevant trainings in the same field.
• At least three years of related experience as Logistician, preferably for Local and/or International Non-Governmental Organization in Arua District;
• Previous experience in WaSH and Health projects is a valuable asset;
• Knowledge: Good knowledge of Microsoft Office, especially Excel and Word.
• Competences: Organize; flexibility; adequate capacity to manage and supervise staff.
• Possess a clean and valid Driving license: Class DL – Compulsory
• Language: Good knowledge of written and speaking English. Knowledge of local languages spoken in Arua district is an asset.

Job application procedure
All suitably qualified and interested candidates should send their updated CVs and motivation letters to: anna.cerutti@intersos.org indicating in the object of the email: Logistician –Arua base.
NB: No attachments of certificates required at this stage. Only shortlisted candidate will be contacted for the interview, consisting in a written and oral test, to be conducted in Arua by the first 2 weeks of July.