Vacancy title:
Logistics Officer

Jobs at:
The Johanniter

Deadline of this Job:
12 April,2018, 5pm

Duty Station:
Uganda - Kampala (with frequent travel to the field)

JOB DETAILS:
Organisation: Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance

Organization Description
Johanniter-Unfall-Hilfe e.V. ( www.thejohanniter.org ) is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting mostly health projects worldwide.

Johanniter have opened a Country Office in Uganda end of 2017 with the aim to provide both humanitarian and development assistance to refugees as well as host communities in Uganda. In close collaboration with national partner organisations Johanniter runs community health activities that also include the dimensions of nutrition, WASH and livelihoods.

Job Purpose and Reporting lines
Overall Job Purpose:
Management of all supply and technical logistics related processes of Johanniter- Unfall- Hilfe eV activities in Uganda while ensuring compliance with domestic, Johanniter and donor regulations as well as optimal use of resources and sound documentation.

Reporting lines:
The Logistics Officer is:

• reporting to: Head of Mission
  
• working with: Berlin HQ Logistics department for Technical
  
• working with: staff, partners, suppliers

Task Description

• Ensure compliance with Johanniter’s procurement procedures, government obligatory regulations and donor guidelines and assuring all supporting documents are available.
  
• Management of procurement processes and adherence to Johanniter and donor rules and regulations, inspection of quality of received goods and provision of list of pre-approved suppliers including independent planning of project procurements in line with Johanniter and donor procurement guidelines as well as national law
  
• Ensure transparency (including all related documentation), best price-quality ratio, non-discriminatory and ethical procurement. Participate in and support the management and provide supervision of all Johanniter and Partner procurement for all projects (e.g. tenders, selection of supplier, contract design, monitoring).
  
• Provide training to partners to ensure compliance with Johanniter and donor regulations
  
• Register and update all procurements in the Procurement Tracker as well as keeping up to date Inventory List
  
• Participate in budget development and project narratives on logistical aspects and requirements
  
• Monitor all procurement and transport processes in relation to project work plans
  
• Administer the stock of project materials before delivery to project sites and keep proper documentation of delivered project materials
  
• Plan and organize transport and delivery of project goods and taxi management to ensure efficient and timely transport and staff movement
  
• Brief staff members on transport safety (what to do in case of accidents, first aid kits etc. support other departments in procurement and transport issues as they arise)
  
• Responsible for maintenance and supervision of necessary repairs at Johanniter team house
  
• Responsible for ensuring proper use and maintenance of all IT and communication equipment
  
• Focal point for security company and team house guards
  
• Support the Office in other administration related tasks
  
• Carry out any other duties that may be assigned by the Head of Mission

Person Specifications

Qualifications and Experience:

• Qualified Logistician (BCom Logistics or similar) or similar educational field
  
• minimum of 3 years working experience in Logistics and technical support with international NGOs or similar

Skills:

• Excellent verbal and written communication skills
  
• Strong organizational, planning, and analytical skills
  
• Knowledge of procurement guidelines of donor organizations
  
• Knowledge and good understanding of logistical procedures
  
• Multi-tasking
  
• Proven ability to work independently and as part of an international team
  
• Proven ability to work with limited resources

Job application procedure
Interested and qualified persons for this position should send their applications (including a cover letter, CV, reference contacts of three former supervisors as well as job certificates if available) to: hr.uganda@thejohanniter.org . Please indicate “Finance, HR and Administration Officer” in the subject line of your e-mail and mention your earliest date of availability

Only short-listed candidates will be notified