Massive Recruitment a tAfrican Field Epidemiology Network (AFENET)
Job application procedure
Submit your resume, application letter, and relevant documentation to:
The Administration & Human Resource Office
African Field Epidemiology Network (AFENET)
https://recruitment.afenet.net and a copy on email: sec@afenet.net
*ONLY successful candidates shall be contacted for an interview.
Please note that all applications should be sent online by close of business 5:30 pm (EAT)
Monday October 10, 2022.
NB: Only shortlisted candidates will be contacted. For more information about AFENET, visit our websites: www.afenet.net
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- Job Detail
Administrative Officer job at African Field Epidemiology Network (AFENET)
Job Purpose:
The position holder will provide administrative support to a portfolio of programs/projects assigned and ensure that the programs/projects achieve their goals and objectives.
Duties and Responsibilities:
• Develop program annual work plans and provide support in monitoring implementation, realistic execution and delivery of program/project outputs against target milestones.
• Develop program budgets and review activity budgets ensuring compliance to AFENET policy and donor guidelines.
• Process AFENET registration within program countries and other regulatory permits required to operate in the country.
• Ensure work permits are processed for consultants and project staff working in their respective country program/project.
• Monitor program/project expenditure, determine program charge codes and advise on cost allocation in line with grant guidelines.
• Prepare periodic program and project progress reports.
• Provide monthly and quarterly program expenditure forecasts to finance and ensure that appropriate expenditure documentation and information is maintained.
• Ensure that funds advanced to the country programs/projects and program/project staff are accounted for on a timely basis
• Manage and maintain good relationship with the program staff and external stakeholders.
• Organize conferences and meetings and support program trainings, workshops and other events
• Serve as the liaison and in charge of support services between secretariat and the respective programs/projects assigned
• In liaison with the various program/project stakeholders draw program activity plans and ensure they are executed as scheduled.
• Perform a variety of administrative and operational support activities to the programs and projects assigned
• Conduct induction and orientation to the program staff on joining to ensure their appropriate job fit.
• Prepare and follow up on payment requisitions in regard to the various activities within the program/project. Review and verify requests for advances, payments and expense reports for programs/projects, AFENET partners and staff.
• In charge of receiving and distributing incoming and outgoing correspondences regarding the Program/project.
• Attend meetings; take, transcribe and distribute minutes concerning the respective program/project as directed.
• Maintain an accurate and detailed calendar of the various events, due dates and schedules related to the assignments within the programs/projects to ensure these activities occur as scheduled.
• As assigned, prepare requisitions for purchase of materials, supplies and equipment for the program/project and maintain records of transactions of the same.
• Establish and maintain a variety of records and filing systems pertaining to areas of responsibility.
• In consultation with the immediate supervisor, make travel arrangements for various personnel under the program/ project.
• Maintain records of program assets.
• Prepare and submit periodical project activity reports and updates about the program/project.
• Carry out any other duties as assigned by supervisor from time to time to reinforce
• effective and efficient project administration.
Required Qualifications and Experience:
• A Bachelor’s Degree in Business Administration, Social Sciences, Project Planning and Management or equivalent
• Possession of a Masters degree and/or post graduate qualifications in the relevant field will be an added advantage
• Professional Certification in Administration; Certified Public Accountant (CPA); Association of Chartered Certified Accountant (ACCA); Chartered Institute of Procurement and Supply (CIPS),Certified Human Resources Professional (CHRP) or equivalent
• Five (5) years of working experience in project management, project administration and coordination
• A mature and committed person with excellent interpersonal skills and a fast learner.
• Proficiency in English language both written and oral is required
• Knowledge of French and/or Portuguese language will be an added advantage.
• Excellent Computer skills required; Ms-Excel, MS-Word, PowerPoint, MS-Project, Web Management etc.
• Ability to work respectfully and inclusively in a diverse, multicultural, multidisciplinary work environment.
• Exhibit the following competencies: Client Orientation, Critical Thinking, Communication, Problem Solving and Decision-Making and Teamwork.
BENEFITS:
These positions have competitive remuneration
Job Purpose:
The position holder will provide administrative support to a portfolio of programs/projects assigned and ensure that the programs/projects achieve their goals and objectives.
Duties and Responsibilities:
• Develop program annual work plans and provide support in monitoring implementation, realistic execution and delivery of program/project outputs against target milestones.
• Develop program budgets and review activity budgets ensuring compliance to AFENET policy and donor guidelines.
• Process AFENET registration within program countries and other regulatory permits required to operate in the country.
• Ensure work permits are processed for consultants and project staff working in their respective country program/project.
• Monitor program/project expenditure, determine program charge codes and advise on cost allocation in line with grant guidelines.
• Prepare periodic program and project progress reports.
• Provide monthly and quarterly program expenditure forecasts to finance and ensure that appropriate expenditure documentation and information is maintained.
• Ensure that funds advanced to the country programs/projects and program/project staff are accounted for on a timely basis
• Manage and maintain good relationship with the program staff and external stakeholders.
• Organize conferences and meetings and support program trainings, workshops and other events
• Serve as the liaison and in charge of support services between secretariat and the respective programs/projects assigned
• In liaison with the various program/project stakeholders draw program activity plans and ensure they are executed as scheduled.
• Perform a variety of administrative and operational support activities to the programs and projects assigned
• Conduct induction and orientation to the program staff on joining to ensure their appropriate job fit.
• Prepare and follow up on payment requisitions in regard to the various activities within the program/project. Review and verify requests for advances, payments and expense reports for programs/projects, AFENET partners and staff.
• In charge of receiving and distributing incoming and outgoing correspondences regarding the Program/project.
• Attend meetings; take, transcribe and distribute minutes concerning the respective program/project as directed.
• Maintain an accurate and detailed calendar of the various events, due dates and schedules related to the assignments within the programs/projects to ensure these activities occur as scheduled.
• As assigned, prepare requisitions for purchase of materials, supplies and equipment for the program/project and maintain records of transactions of the same.
• Establish and maintain a variety of records and filing systems pertaining to areas of responsibility.
• In consultation with the immediate supervisor, make travel arrangements for various personnel under the program/ project.
• Maintain records of program assets.
• Prepare and submit periodical project activity reports and updates about the program/project.
• Carry out any other duties as assigned by supervisor from time to time to reinforce
• effective and efficient project administration.
Required Qualifications and Experience:
• A Bachelor’s Degree in Business Administration, Social Sciences, Project Planning and Management or equivalent
• Possession of a Masters degree and/or post graduate qualifications in the relevant field will be an added advantage
• Professional Certification in Administration; Certified Public Accountant (CPA); Association of Chartered Certified Accountant (ACCA); Chartered Institute of Procurement and Supply (CIPS),Certified Human Resources Professional (CHRP) or equivalent
• Five (5) years of working experience in project management, project administration and coordination
• A mature and committed person with excellent interpersonal skills and a fast learner.
• Proficiency in English language both written and oral is required
• Knowledge of French and/or Portuguese language will be an added advantage.
• Excellent Computer skills required; Ms-Excel, MS-Word, PowerPoint, MS-Project, Web Management etc.
• Ability to work respectfully and inclusively in a diverse, multicultural, multidisciplinary work environment.
• Exhibit the following competencies: Client Orientation, Critical Thinking, Communication, Problem Solving and Decision-Making and Teamwork.
BENEFITS:
These positions have competitive remuneration
Procurement Assistant job at African Field Epidemiology Network (AFENET)
JOB DETAILS:
Procurement Assistant
Job Purpose:
Reporting to the Senior Procurement Officer, the position holder will provide support for timely procurement of goods and services in accordance with AFENET policy guidelines which will guarantee timely acquisition of goods, works and services.
Duties and Responsibilities
• Provide support for timely preparation of specifications, terms of reference and statement of requirements in liaison with user departments
• Guide staff on methods of cost estimates and overall procurement process
• Respond to vendor and client questions.
• Provide assistance in designing and issuing of Requests for Quotations (RFQs) or Requests for Proposals (RFPs)
• Support the bids evaluation process in liaison with the procurement committee and users
• Verify deliveries for quality and quantity certification in liaison with the users and stores personnel
• Assist in monitoring of contractor and vendor performance to ensure compliance with the requirements, all terms and conditions
• Provide assistance during periodical inventory and asset audits
• Ensure follow up of all purchase requisitions and ensure offers to vendors are processed and payments made to the suppliers and vendors
• Assist in preparation of regular and timely procurement reports; and
• Participate in the stock taking process.
• Assist the Senior Procurement Officer in the coordination of procurement activities and ensure that the procurement guidelines are observed and adhered to at all stages of procurement process.
• Support end users to compile procurement requirements and maintain a procurement register.
• Manage issuance, receipt and opening of bids, expressions of interest and proposals from
• potential service providers, contractors, and suppliers.
• Assist in organizing pre-bid or pre-proposal meetings and negotiation meetings.
• Participate in evaluation exercises (Prequalification, vendor evaluation, expression of interest, quotations, bids and proposals) and ensuring adherence to procedures and guidelines.
• Provide Finance department with the requisite procurement documentation for effecting payment to service providers.
• Assist in the contract management process through monitoring of orders for supplies, goods and works, monitoring progress and delivery schedules and identifying any shortcomings in delivery, cost, quality and contract management
• Maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference.
• Assist in the Post Procurement Reviews (PPR) exercises/Procurement Audits, and follow up
• implementation of PPR/Audit recommendations
• Assist the Senior Procurement Officer to prepare, update and maintain the Fixed Assets Register
• Perform any other duties as may be assigned by the supervisor from time to time
Required Qualifications and Experience
• A Bachelor’s Degree in Procurement & Logistics Management, Business Administration, Management, Finance or equivalent.
• A post graduate qualification in procurement (Diploma in Procurement, CIPS or equivalent)
• Three years progressively responsible experience in procurement.
• A mature and committed person with excellent interpersonal skills and a fast learner.
• Proficiency in English language both written and oral is required
• Knowledge of French and/or Portuguese language will be an added advantage.
• Excellent Computer skills required; Ms-Excel, MS-Word, PowerPoint, MS-Project, SharePoint, etc.
• Ability to work respectfully and inclusively in a diverse, multicultural, multidisciplinary work environment.
• Experience with procurement in donor funded projects is desired.
• Ability to uphold and respect procurement ethics and to conduct activities with integrity.
• A team player who demonstrates patience, flexibility and honesty.
• Ability to meet strict deadlines and work long hours when required.
• A self-starter, who can plan and manage his/her own work, takes initiative
BENEFITS:
These positions have competitive remuneration
JOB DETAILS:
Procurement Assistant
Job Purpose:
Reporting to the Senior Procurement Officer, the position holder will provide support for timely procurement of goods and services in accordance with AFENET policy guidelines which will guarantee timely acquisition of goods, works and services.
Duties and Responsibilities
• Provide support for timely preparation of specifications, terms of reference and statement of requirements in liaison with user departments
• Guide staff on methods of cost estimates and overall procurement process
• Respond to vendor and client questions.
• Provide assistance in designing and issuing of Requests for Quotations (RFQs) or Requests for Proposals (RFPs)
• Support the bids evaluation process in liaison with the procurement committee and users
• Verify deliveries for quality and quantity certification in liaison with the users and stores personnel
• Assist in monitoring of contractor and vendor performance to ensure compliance with the requirements, all terms and conditions
• Provide assistance during periodical inventory and asset audits
• Ensure follow up of all purchase requisitions and ensure offers to vendors are processed and payments made to the suppliers and vendors
• Assist in preparation of regular and timely procurement reports; and
• Participate in the stock taking process.
• Assist the Senior Procurement Officer in the coordination of procurement activities and ensure that the procurement guidelines are observed and adhered to at all stages of procurement process.
• Support end users to compile procurement requirements and maintain a procurement register.
• Manage issuance, receipt and opening of bids, expressions of interest and proposals from
• potential service providers, contractors, and suppliers.
• Assist in organizing pre-bid or pre-proposal meetings and negotiation meetings.
• Participate in evaluation exercises (Prequalification, vendor evaluation, expression of interest, quotations, bids and proposals) and ensuring adherence to procedures and guidelines.
• Provide Finance department with the requisite procurement documentation for effecting payment to service providers.
• Assist in the contract management process through monitoring of orders for supplies, goods and works, monitoring progress and delivery schedules and identifying any shortcomings in delivery, cost, quality and contract management
• Maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference.
• Assist in the Post Procurement Reviews (PPR) exercises/Procurement Audits, and follow up
• implementation of PPR/Audit recommendations
• Assist the Senior Procurement Officer to prepare, update and maintain the Fixed Assets Register
• Perform any other duties as may be assigned by the supervisor from time to time
Required Qualifications and Experience
• A Bachelor’s Degree in Procurement & Logistics Management, Business Administration, Management, Finance or equivalent.
• A post graduate qualification in procurement (Diploma in Procurement, CIPS or equivalent)
• Three years progressively responsible experience in procurement.
• A mature and committed person with excellent interpersonal skills and a fast learner.
• Proficiency in English language both written and oral is required
• Knowledge of French and/or Portuguese language will be an added advantage.
• Excellent Computer skills required; Ms-Excel, MS-Word, PowerPoint, MS-Project, SharePoint, etc.
• Ability to work respectfully and inclusively in a diverse, multicultural, multidisciplinary work environment.
• Experience with procurement in donor funded projects is desired.
• Ability to uphold and respect procurement ethics and to conduct activities with integrity.
• A team player who demonstrates patience, flexibility and honesty.
• Ability to meet strict deadlines and work long hours when required.
• A self-starter, who can plan and manage his/her own work, takes initiative
BENEFITS:
These positions have competitive remuneration
Job application procedure
Submit your resume, application letter, and relevant documentation to:
The Administration & Human Resource Office
African Field Epidemiology Network (AFENET)
https://recruitment.afenet.net and a copy on email: sec@afenet.net
*ONLY successful candidates shall be contacted for an interview.
Please note that all applications should be sent online by close of business 5:30 pm (EAT)
Monday October 10, 2022.
NB: Only shortlisted candidates will be contacted. For more information about AFENET, visit our websites: www.afenet.net
Job Info
Job Category:
Several Jobs in one Advert jobs in Uganda
Job Type:
Full-time
Deadline of this Job: 10 October 2022
Duty Station: Kampala
Posted:
27-09-2022
No of Jobs:
2
Start Publishing:
27-09-2022
Stop Publishing (Put date of 2030):
27-09-2066
Apply Now
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