Project Manager job at Humanity & Inclusion
JOB DETAILS:

Job Responsibilities
Responsibility 1: Ensure operational implementation of the project (project cycle management) and technical supervision
• Coordinate the implementation of the project following the different steps of project cycle management in close coordination with partners, national and local authorities.
• Implement core project activities directly falling under the PM’s mandate and responsibilities.
• Support technically project implementation.
• Ensure appropriate monthly, quarterly, half-year and annual planning of project activities.
• Ensure project indicators developed, follow adapted HI tools and are in line with project quality framework.
• Carry out support and follow-up missions in the zones of intervention.
• Identify implementation challenges and propose appropriate timely solutions / adjustments.
• Develop and timely submit internal and external project reports respecting donor requirements and quality standards.
• Apply and promote monitoring, evaluation, accountability and learning processes related to the project.
• Facilitate cooperation and synergies with other HI teams (mutual planning and resources sharing).
• Ensure coordination between project team and technical unit through support requests and regular meetings according to the needs to ensure intervention quality;
• Hold regular project Inter Service Project Reviews (ISPR) and timely updates of the project PM Box.
• Embrace external evaluation processes and ensure recommendations are implemented.

Responsibility 2: Ensure proper coordination with partners and other external stakeholders
• Regularly inform and exchange with national project lead on project level of implementation, challenges met and solutions proposed.
• Ensure respect of partnership agreement with national project lead.
• Represent the project towards external partners, local and national.
• Represent HI in the different coordination platforms and sector technical working groups.
• Contribute to stakeholders’ capacity building according to identified needs and project activities.

Responsibility 3: Ensure administrative and financial management of the project
• Together with support services:
• Perform monthly budget rolling forecasts, prepare monthly project cash needs and endorse budget holder responsibilities.
• Establish annual phased budgetary planning and monthly budget follow-ups.
• Ensure proper and regular follow-up of project’s expenses, analyse discrepancies, anticipate evolution and propose budgetary adjustments or realignments.
• Ensure proper storage and archiving of project documentation I.e. proposals, budgets, reports, assessments and surveys, tools and IECs.
• Ensure respect of internal and donor financial procedures (eligibility and flexibility rules inclusive).
• Support the country financee manager in generating project financial reports and analysis.
• Ensure respect of procurement and service provision procedures (logistics and procurement).
• Ensure development and regular update and follow-up of the project supply planning (SP).

Responsibility 4: Manage and support project team
• Ensure support and management of the project team.
• Ensure development and evaluation of the individual objectives of the project team.
• Participate in the recruitment of project team members (if required), respecting HI human resources standards and procedures.
• Contribute to staff’s capacity building through skills and knowledge transfer.
• Ensure appropriate flow and coordination of information between project team and other HI services.
• Ensure development and follow-up of individual action plans.
• Ensure team performance management ie. Timely appraisals.

Responsibility 5: Ensure proper external Representation and Coordination for the project
• Within time and means constraints, and in coordination with Operations Manager:
• Support other project teams in technical aspects like indicators development and tracking, training plans, proposal writing, work planning, report writing and lessons learning).
• Participate in needs assessments, surveys and evaluations and contribute to new project concept designs based on lessons learning and project evolution and to programme strategic development reflexion.

Responsibility 6: Respect of HI identity, values, rules and policies
• In coordination with the Country Human Resources Manager and the Area Operations Manager:
• Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by team
• Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by team.

Education & Experience
• Academic background: Masters within the fields of Public Health, Comprehensive Nursing or health sciences.
• At least 5 years of professional experience in an NGO at managerial position.
• At least 3 years of professional experience in project cycle management.
• At least 3 years of professional experience in Humanitarian Response related field work.
• At least 4 years of experience in the field of health services, inclusion or nutrition or child development intervention.
• Knowledge of the public Health and maternal and child health sector in Uganda.
• Experience with Early Childhood development (ECD)

Personal Skills & Technical Competencies required
• Project cycle management and related tools and methodologies.
• Planning, monitoring and evaluation tools and systems.
• Capacity building, training and coaching skills.
• Capacity to work in synergy with multiple stakeholders
• Perfect fluency in English: written and spoken and strong writing skills.
• Very familiar with MS Office (Word, Excel, PowerPoint) and internet.
• Ability to work under pressure.
• Strong interpersonal and intercultural skills.
• Strong interest in the fields related to HI mandate.



JOB DETAILS:

Job Responsibilities
The Psychosocial Worker is responsible for the Planning and field coordination of project activities with internal and external stakeholders, Implement, facilitate and follow-up project activities in accordance with project implementation plans, Offer secure and appropriate psychosocial support, Refer beneficiaries to other services when needed, Participate in the data collection and MEAL activities of the project, and compliance with the organisation’s standards and the country’s regulatory framework.

Responsibility 1: Planning and field coordination of project activities with internal and external stakeholders
• Participate in the monthly HI activity planning meetings.
• Develop daily, weekly and monthly field activity plans.
• Participate in field activities with the project team.
• Implement field activities in collaboration with other consortium partners respecting the referral pathway.

Responsibility 2: Implement, facilitate and follow-up project activities in accordance with project implementation plans
• Assess PSS needs of beneficiaries, families and/or caretakers identified under the project;
• Conduct home visits to project beneficiaries and their families/caretakers
• Identify psychosocial needs of affected children, families and caregivers
• Fill the different assessments and referral forms according to the assessment’s criteria
• According to the outcomes of the assessment of the beneficiaries’ needs (taking into account her/his daily activities, the participation of her/his care-giver, his/her access to services, etc.), elaborate an appropriate action.

Offer secure and appropriate psychosocial support
• Provide psychosocial services based on the informed consent of the beneficiary and adapted to her/his needs, taking into account the limitations of the emergency responses
• Actively involve the beneficiaries and their caregivers at all stages of the assessment and response, in order to ensure the relevance and sustainability of the intervention
• Detect any evolution of the cases and modify the action plan accordingly or refer to relevant colleagues, superior or stakeholders
• Use secure and respectful methods when working with beneficiaries
• Ensure a proper follow up of the cases
• Ensure responsibility of the services provided to the beneficiary
• Provide appropriate psychosocial sessions through family, groups and individual based approaches in coordination with relevant services based on the specific situation of the person
• Use various communication means (written, spoken, etc.) during activities to ensure the self- expression of the beneficiaries
• Identify his/her own limits and ask for support before any acts that could cause harm to a beneficiary

Refer beneficiaries to other services when needed:
• Identify needs for referrals to other relevant stakeholders and monitor referrals conducted in relationship with, the project supervisor and the relevant Technical Advisors (MHPSS, Rehabilitation, Health, Inclusion or another)
• Refer persons to appropriate services through adequate referral system in place. Referrals can be discussed in team meetings and in close collaboration with other project colleagues Recognize emergency situation or situations that need immediate medical care or protection measures and react in consequence making efforts to ensure that a beneficiary get the appropriate services.

Responsibility 3: Participate in the data collection and MEAL activities of the project In close collaboration with the MEAL Officer:
• Maintain complete data for each person, including detailed descriptions of services provided and evolution of the case.
• Respect all guidelines and documentation within the project.
• Produce weekly activity reports and contribute in the development of project reports using HI Uganda MEAL templates.
• Maintain complete documentation for each activity following the recommendations and template of the project supervisor.
• Contribute to the development of the project supervisor’s activity reports.
• Participate in quarterly project review workshops/meetings.

Responsibility 4: Demonstration of ethical, safe, secure and professional practices
• Show professional ethics, respect and promote HI’s mandate and humanitarian principles at all times.
• Respect the Humanity & Inclusion protection of children policy, the protection of beneficiaries from sexual exploitation and abuse policy, the anti-fraud bribery and corruption policy and report to your line manager any non-respect of HI’s policies amongst the teams or partners.
• Report any incident or act that causes any harm to beneficiary or to others.
• Contribute to the definition and/or update of security framework at field level.
• Observe at all times strict commitment to Humanity & Inclusion Security & Safety regulations as per procedures in place at mission level.
• Support information internal dissemination to relevant focal persons at mission level aiming at reinforcing security and safety of Handicap International staff and assets.
• Participate in settlement level security meetings upon the line manager’s request and report relevant information to the appropriate security focal persons.

Responsibility 5: Emergency preparedness and response
• Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.

Responsibility 6: Respect of HI identity, values, rules and policies
• Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by team
• Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by team.

Education & Experience
• Bachelor’s degree in community psychology, social work, development studies, counselling, community development or Other relevant Bachelor Degrees if proven experience in Psychosocial, mental health and disability inclusion.
• At least 3 year of professional experience in an NGO in refugee context or community development work.
• Experience in the fields of inclusion / accessibility of services / services to persons with disabilities.
• Experience working in refugee context.
• Fluently written and spoken local languages.
• Knowledge of the MHPSS and Disability Sectors in Uganda.

Personal Skills and Competencies
• Ability to work under high pressure and without constant supervision;
• Strong interpersonal and intercultural skills.
• Strong communication and network.
• Strong interest in the fields related to HI mandate.
• Strong team player and ability to work independently.
• Strong comprehension of the psychosocial issues of people with disabilities ·
• Proven project activity implementation skills in collaboration with stakeholders ·
• Perfect fluency in written and oral English and strong report writing skills; ·
• Familiar with MS Office (Word, Excel, PowerPoint) and internet.
• Fluently written and spoken local languages.
• Knowledge of the MHPSS and Disability Sectors in Uganda.




JOB DETAILS:

Job Responsibilities
The Psychologist is responsible for the Planning and field coordination of project activities with internal and external stakeholders, Implement, facilitate and follow-up project activities in accordance with project implementation plans, Offer secure and appropriate psychosocial support, Refer beneficiaries to other services when needed, Participate in the data collection and MEAL activities of the project, and compliance with the organisation’s standards and the country’s regulatory framework.

Responsibility 1: Planning and field coordination of project activities with internal and external stakeholders.
• Participate in the monthly HI activity planning meetings.
• Develop monthly and weekly field activity plans.
• Participate in the development of project activity tools.
• Coordinate field activities of PSS workers, Physiotherapist and Occupational therapist.
• Coordinate field activities with consortium partners.
• Ensure human resources management of the staff directly under management.
• Ensure regular coordination meeting with MHPSS, Health and Protection Actors.

Responsibility 2: Implement, facilitate and follow-up project activities in accordance with project implementation plans

Assess needs of mental health patients identified in coordination with MHPSS workers, health services and families and/or caretakers;
• Participate in identification of persons in need Mental Health and Psychosocial support
• Conduct advanced psychological assessments and derive an appropriate treatment plan for beneficiaries.
• Contribute to identification and assessment of Person with Specific Needs and individuals at risk of being victims of violence.
• Contribute to the development of a referral network and pathway especially regarding the MH specialised services and protection in close collaboration with MHPSS Technical manager and other services under the supervision of the PM.
• Participate in identification of barriers to equal access of MHPSS services.

Offer secure and appropriate psychological support
• Provide psychological services based on the informed consent of the beneficiary and adapted to her/his needs, taking into account the limitations of the emergency responses
• Actively involve the beneficiaries and their caregivers at all stages of the assessment and response, in order to ensure the relevance and sustainability of the intervention
• Detect any evolution of the cases and will modify the action plan accordingly or refer to relevant colleague, superior or stakeholders
• Use secure and respectful methods when working with beneficiaries
• Implement follow up for individual with mental conditions or psychological distress through therapeutic individual, and group sessions
• Ensure the responsibility of the service provided to the beneficiary
• Use various communication means (written, spoken, etc.) during activities to ensure the self- expression of the beneficiaries
• Identify his/her own limits and ask for support before any acts that could cause harm to beneficiary.
• Conduct monthly case conferencing meetings to ensure quality service delivery and mentorship of staff.

Refer beneficiary to other services when needed:
• Identify needs for referrals to other relevant stakeholders and monitor referrals conducted in relationship with, the program manager and the relevant Technical Advisor (MHPSS, Rehabilitation and/or other)
• Refer persons to appropriate services through adequate referral system in place. Referrals can be discussed in team meetings and in close collaboration with others colleagues
• Recognize emergency situation or situations that need immediate medical care or protection measure and react in consequence making efforts to ensure that beneficiary get the appropriate services

Responsibility 3: Participate in the data collection and MEAL activities of the project In close collaboration with the MEAL team:
• Maintain complete individual files for each beneficiary, including detailed descriptions of services provided and evolution of the case.
• Ensure that complete beneficiary pack is properly filled and signed.
• Respect all guidelines and documentation within the project.
• Produce weekly activity reports and contribute in the development of project reports using HI Uganda MEAL templates.
• Maintain complete documentation for each activity following the recommendations and template of the project manager.
• Contribute to the development of the project supervisor’s activity reports
• Participate in project review workshops.
• Participate in assessments and facilitate project evaluations at field level
• Facilitate participation of stakeholders and beneficiaries in monitoring and evaluation of activities.
• Ensure that field data collection is charged with the MEAL Officer
• Participate in the coordination of the reporting system at settlement level with MHPSS workers, PT and OT.
• Participate in the development of the technical reports and contribute to providing specific information when required.
• Ensure information sharing to and from internal coordination for MHPSS sector.
• Provide MHPSS technical inputs and collaborate with surveys, assessments and monitoring reports conducted by the HI project manager and MEAL department.

Responsibility 4: Demonstration of ethical, safe, secure and professional practices
Show professional ethics, respect and promote HI’s mandate and humanitarian principles at all times.
• Respect the Humanity & Inclusion protection of children policy, the protection of beneficiaries from sexual exploitation and abuse policy, the anti-fraud bribery and corruption policy and report to your line manager any non-respect of HI’s policies amongst the teams or partners.
• Report any incident or act that causes any harm to beneficiary or to others.
• Contribute to the definition and/or update of security framework at field level.
• Observe at all times strict commitment to Humanity & Inclusion Security & Safety regulations as per procedures in place at mission level.
• Support information internal dissemination to relevant focal persons at mission level aiming at reinforcing security and safety of Handicap International staff and assets.
• Participate in settlement level security meetings upon the line manager’s request and report relevant information to the appropriate security focal persons.

Responsibility 5: Emergency preparedness and response
• Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.

Responsibility 6: Respect of HI identity, values, rules and policies
• Know, understand, apply and respect HI code of conduct and ethics, HI mandate and values, HI rules and operating procedure, HI policies (child protection policy, policy and mechanism for the prevention of and fight against bribery, the protection of beneficiaries from sexual exploitation and abuse policy) and make sure they are known, understood, applied and respected by team
• Know, understand, apply and respect HI security rules and make sure they are known, understood and applied by team.

Education & Experience
• Master’s degree in Clinical or counselling Psychology.
• At least 2 year of professional experience in an NGO at officer level.
• At least 4 years of professional experience in psychology related work.
• At least 2 years’ experience in representation role.
• Experience in the fields of inclusion / accessibility of services / services to persons with disabilities.
• Experience working in refugee context is an asset.
• Experience in Child health development projects.

Personal Skills and Competencies
• Ability to work under high pressure.
• Strong interpersonal and intercultural skills.
• Strong communication and networking skills.
• Strong interest in the fields related to HI mandate.
• Strong team player and ability to work independently.
• Strong comprehension of the psychosocial issues of people with disabilities.
• Proven project activity implementation skills in collaboration with stakeholders.
• Capacity building, training and coaching skills.
• Perfect fluency in written and oral English and strong report writing skills.
• Familiar with MS Office (Word, Excel, PowerPoint) and internet.
• Fluently written and spoken local languages.
• Knowledge of project cycle and related tools and methodologies.
• Knowledge of the MHPSS and Disability Sectors in Uganda.
• Knowledge of Child Development sector in Uganda.