Office Assistant job at HR & Management Agency
1198 Days Ago
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Vacancy title:
Office Assistant

[ Type: FULL TIME , Industry: Consulting , Category: Admin & Office ]

Jobs at:

HR & Management Agency

Deadline of this Job:
04 February 2022  

Duty Station:
Within Uganda , Kampala , East Africa

Summary
Date Posted: Saturday, January 29, 2022 , Base Salary: Not Disclosed

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JOB DETAILS:
Job Title : Office Assistant
Gross salary : Ug.Sh 1,085,175/=
Department : Human Resource & Administration
Reports to : Human Resource & Administration Manager
Key working relationships : All staff

Main purpose of the job
To provide a wide range of office support activities to facilitate efficient operation of the organization.
Key Result Areas

Stores Management
• Raise stores requisitions for items to be purchased.
• Check goods received against delivery note and purchase requisition form c) Check whether the goods delivered are in in good condition
• Prepare a goods received note and send it with the supplier’s delivery note and purchase requisition to
• Finance department for processing
• Record accurately all goods received stating date of delivery and value of items delivered f) Issue items from the store and ensure recipient confirms items received through signing.
• Conduct monthly stock taking and submit reports to Human Resource & Administration Manager. Ensure that the store is clean and tidy at all times.
• Dispatching deliveries to the field offices

Front Office Management
• Receive and transfer calls to intended recipient.
• Receive, welcome and direct visitors to appropriate offices. c) Receive and dispatch mails and correspondences
• Taking and ensuring that messages are passed to the appropriate staff on a timely basis

• Administration and Housekeeping
• Schedule meetings and organize all meeting venues
• Ensure effective maintenance of office equipment e.g photocopier fax machine office phones and furniture
Supervise daily and general cleaning of the office.
• Handling event coordination, both internally and externally.
• Managing general maintenance of office household equipment including dispenser, fridge cooker. Performing ad-hoc administration duties.

Person Specification and Qualification
• A Degree in Secretarial or a related field.
• Training in stores management is added advantage.
• At least two years’ work experience in a similar or related role.
• Experience working in an NGO is added advantage.
Personal attributes

• Organisational skills
• Attention to detail
• Exceptional multitasker
• Excellent communication skills
• Courteous
• Strong customer service skills
• Ability to work independently
• Effective time management
• Ability to work long and unsocial hours
• Flexibility
• High level Integrity
Expected Gross salary :Ug.Sh 1,085,175/=

Work Hours: 8


Experience in Months: 24

Level of Education:
Bachelor Degree

Job application procedure
Kindly send your application via this Email address hrc@utlonline.co.ug not later than 4th February 2022.

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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Uganda
Job Type: Full-time
Deadline of this Job: 04 February 2022
Duty Station: Kampala
Posted: 29-01-2022
No of Jobs: 1
Start Publishing: 29-01-2022
Stop Publishing (Put date of 2030): 29-01-2065
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