Summary
Date Posted: Wednesday, January 11, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Pathfinder Overview:
Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

Position: Operations Coordinator.

Reports: Senior Director, Operations.

Location: Preferably Bangladesh, Burkina Faso, Burundi, Cote D’Ivoire, DRC, Egypt, Ethiopia, India, Jordan, Kenya, Mozambique, Nigeria, Niger, Pakistan, Tanzania, Togo, Uganda, or the US.

Summary of Role:
This role provides a range of administrative support services to promote efficient delivery of services for the functional area staff. Maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment in coordination and scheduling activities, filing, document preparation, and functional area activities. Manages a wide range of highly sensitive issues under tight deadlines.

Key Responsibilities:
Provide Administrative support to Global Operations, Grants, Contracts and Procurement and Information Technology:
1. Scheduling Activities: Manages and maintains schedules. Plans and coordinates special events such weekly/monthly departmental and company-wide meetings; Arranges international for Global Operations special events, trainings, retreats, etc. and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations for all functional area staff.
2. Documentation Preparation: Prepares and edit correspondence, communications, and Power Point presentations. Drafts and formats departmental communications and reports. Drafts, formats, and circulates documentation pertaining to awards, subawards, procurement, global operations. Assists with drafting departmental protocols, procedures, and guidance documents. Assists with international registrations processes.
3. Communications: Communicates with appropriate units within GSO, Presidents Offices and GSO related to the Global Operations’ activities, trainings, announcements, etc. Communicates with the Pathfinder Communication team for any announcements pertaining to the Global Operations annual trainings, etc.
4. Processing, Filing and Auditing: Sets up and maintains files and forms in compliance with legal guidelines. Processes invoices for the functional area for submission to Finance for payment. Processes supplier invoices for US based procurements. Participates in compliance audits.
5. On-boarding Coordination: Processes new hires for the functional area, coordinates and participates in new hire orientation, and completes payroll documentation processing for new hires.
6. Project Management and Participation: Leads, manages, or participates on cross-functional project teams.
7. TEAMS administration: manages Global Operations TEAMS channel, Global Operations Management Team’s TEAM channel.
8. IShare administration manages IShare page set up, development, design, updates and improvements in consultation with the IT subject matter expert and Global Operations Teams

GSO (Global Operations Unit) support & special projects:
• Assist during the annual work planning process
• Assist with the annual mandatory training rollout process
• Assist with special projects as needed

Required Education and Work Experience:
1. Bachelor’s degree in administration or related field, or a combination of education and work experience that yields the required competencies
2. 1–2-year related experience, including experience in administration (internship experience acceptable)
3. Organization, Planning, Coordination and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
4. Writing and Editing: Ability to compose and edit correspondence, reports and general documentation.
5. Filling and Records Maintenance: Ability to file and maintain records.
6. Functional Area Systems Expertise: Advanced knowledge of functional area systems.
7. Onboarding: Ability to onboard new hires of business unit and process required paperwork.
8. Software Applications: Advanced knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint.

Preferred Competence and Work Experience:
1. Prefer: Experience in non-profit organizations
2. Prefer: French or Portuguese language
3. Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
4. Languages: Advanced writing and speaking skills in the English language.
5. Influencing: Proven ability to influence others at all levels within the organization.
6. Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
7. Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
8. Matrix Management: Ability to thrive in a matrixed organization.
9. Confidentiality: Ability to handle sensitive and confidential information in a discreet and professional manner.

Other Information:
Technology to be Used:
Uses cellular and office phone, laptop, or desktop computer.

Travel Requirements:
Travel required (10% or less)


Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure

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