Summary
Date Posted: Thursday, January 16 2025, Base Salary: Not Disclosed

JOB DETAILS:
The Role
Reporting to the Head Procurement & Logistics, the purpose of this role is to advance compliance and value for money through the effective & efficient procurement of goods and services, fulfilling business needs of MSUG’s service delivery channels and operations countrywide. In managing this key area of organizational risk, s/he is will develop and ensure full compliance with effective policies, strategies and systems that deliver cost effective, donor compliant, high quality, timely delivery of all procurement and logistics for MSUG. S/he is the key representative of MSUG with external service and product suppliers. S/he is expected to deputize for the Head Procurement & Logistics as required.

Key Responsibilities
Effective implementation of procurement policy & procedures in procurement operations
• Manage the preferred supplier procurement process in a fraud-free manner & environment
• Execute Vendor performance management
• Develop and implement strategy, systems & procedures that enhance risk management, efficiencies and value for money
• Develop Annual Master Procurement Plan to ensure managed organizational spend
• Disposal of assets management whilst ensuring the implementation of asset valuation procedures
• Develop annual business plan in relation to strategy
• Develop a specification database to ensure procurement of quality & cost-effective goods, medicines & medical sundries
• Execute prequalification exercise every two years to maintain an up-to-date supplier database whilst ensuring compliance with both local and MSI policy on due diligence requirements.
• Maintain up-to-date price database for various goods, services & works procured for MSUG
• Advise procurement committee whilst ensuring coordination of submissions for procurement & disposal requirements
• Communication and roll out of agreed process including training and development as necessary

Effective reporting
• Prepare and share monthly procurement data/ reports with the relevant stakeholders that can be utilized for risk management, drive efficiencies, ensure value for money and direct strategic decisions, including but not limited to:
i. procurement operations,
ii. vendor performance assessments against agreed KPIs and other agreed information to ensure effective management of procurement processes.


Leadership of a team providing procurement support to all departments
• Clear and inspirational leadership to create a mutually supportive, motivated and trusted team developing individual and collective strengths while understanding the limits of their respective authority areas
• Day to day management and supervision for excellent planning and accountability across the team and with external teams
• Clear plans communicated internally and externally between procurement and Fleet, Warehouse, Finance, admin (for Assets management) and programs (for procurement planning) to all MSUG teams
• Individual performance management to nurture skills and address weakness
• Carry out regular performance reviews for line reports.

Experience
• Excellent knowledge of risk management in the area of procurement and logistics
• Proven ability to manage and lead high-performing teams through encouraging innovation and creativity
• Ability to lead procurement processes using specific procurement methods and to analyse procurement and supply chain service requirements
• Demonstrates integrity by modelling the MSUG values and ethical standards
• Focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Builds strong relationships with clients and external actors
• Remains calm, in control and good humoured even under pressure
• Demonstrates openness to change and ability to manage complexities
• Ability to advocate and provide policy advice
• Ability to promote integrity and business ethics; demonstrate mature judgment, trust and open communication; ability to ensure effective team work, collaborative behaviour and team spirit
• Ability to develop collaborative and harmonious relationship with external partners and clients at the senior level.
• Excellent communication and negotiation skills to persuade and influence others
• Ability to multi-task and prioritize work schedules

Qualifications and Training (essential/ desirable)
• Advanced University Degree (Master’s Degree or equivalent) in Procurement, Supply Chain Management, Business Administration, Commerce, Economics, or related field.
• At least 5 years of progressively responsible experience in the delivery and management of procurement and supply chain services, logistics and assets management.
• CIPS certification highly desirable
• Proficient in the use of computer applications and systems
• Fluency in both verbal and written English is essential.

Personal Attributes
Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:
• Initiative
Thinking ahead and taking action to make the most of opportunities by finding the optimum solution
• Innovative
Thinking creatively and outside of the box so that ideas generated create a positive outcome
• Effective Communication
Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.
• Responsive
Being responsive to changing priorities and demands
• Working Efficiently
Planning, prioritising and organising work to ensure work is accurate and deadlines are met
• Sharing Information
Sharing information and knowledge whilst maintaining confidentiality
• Focus on Learning
Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further
• Commitment
Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements
• Driven
Drive and determination to deliver results
• Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate
• Embracing Change
Openness to embracing change within the organisation and being able to adjust plans/activities accordingly
• Motivated
Motivation towards achieving quality results to maximise potential
• Cross functional Team Player
Working as part of a team by being supportive, flexible and showing respect for each other
MSI Behaviours and Values

Team Member Behaviours
Work as One MSI
• You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MSI, enabling us to maximise our ability to influence others.
• You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
Show courage, authenticity and integrity
• You hold yourself accountable for the decisions you make and the behaviours you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.
Develop and grow
• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.
Deliver excellence, always
• You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders, and are a true MSI ambassador.
Leadership (For Leaders only)
• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.

MSI Values
• Mission driven: With unwavering commitment, we exist to empower women and men to have children by choice not chance.
• Client centred: We are passionate about our clients and dedicate our efforts to delivering agreed objectives to the highest possible quality.
• Accountable: We are accountable for our actions and take responsibility for everything we do to ensure long term sustainability and increased impact.
• Courageous: We recruit and nurture talented, passionate and brave people who have the courage to push boundaries, make tough decisions and challenge others in line with our mission.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
• Share your cover letter, CV and Academic documents as one PDF.
• Include the Job Title as the subject.
Send to jobs@mariestopes.or.ug
• Deadline: 30th January 2025
1. Msug is an equal opportunities employer, committed to safeguarding humanity and expects all position holders to share this commitment.
2. Msug has a well-guided and transparent recruitment process that requires no payment or sexual favours from any candidate/job applicants/potential job seekers as a pre-employment requirement.
3. Qualified female candidates are encouraged to apply.

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