Summary
Date Posted: Tuesday, May 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Candidates who had previously applied should not reapply.
We are looking for motivated and competent individuals to join our amazing team and fill the following vacancy.
Type of Contract Full-time Employee
Job Title Personal Assistant (PA) to Executive Director
Level Assistant
Reports to Executive Director
Duration One-year renewable contract with 3 months’ probation
Location ROM Head Office Mbuya
Job summary The role supports the overall ED Section activities

Responsibilities and Duties
• Support the preparation for the section meetings and minute taking
• Support the Section with various administrative tasks.
• Arrange meetings with government officials, CSOs and other stakeholders for the ED.
• Keep an updated contact list and be the specialist in organising the Section’s contacts and network.
• Support the communication function in press and information activities, including managing the social media and website.
• Support the in the planning and organising of public & staff events, AGM, Retreats etc.
• Process payment requests in the section in liaison with Administration.
• Ensure proper filing & documentation, both electronically and in hard copy.
• Have a good overview of the tasks performed in the Section in order to support in planning and organising work.
• Support and observe the safeguarding culture in the organization regularly documenting and reporting identified and potential safeguarding issues to the HR.
• Ensure health, safety, and security in your area of operation, as you promote the vision, mission and the values of Reach Out Mbuya.
• Any other duties assigned by the immediate supervisor.

Qualifications, Skills and Experience
• Bachelor’s Degree or Equivalent
• Minimum 2 years of relevant experience, preferably serving an executive role.
• Very good knowledge of PC usage and applications related to MS Office, MS Excel, MS Power Point, Internet etc.
• Proven ability to work in a multicultural team
• Strong sense of initiative
• Attention to detail and ability to execute duties with accuracy
• Flexibility
• Good organisational skills
• Proven ability to work under time pressure, good stress management
• Ability to communicate clearly and with confidence, both orally and in written form
• Networking skills to support the Section in developing contacts
• Reliability and responsibility

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Send a cover letter and CV/resume with 3 professional referees in PDF format as one document. Both Cover letter and CV must not exceed 4 pages. Please send your application to the Human Resource Manager ROM through the Email: hr@reachoutmbuya.org not later than Sunday, 22 May 2022 at 5:00 PM (EAT). No need of attaching other documents at this level.
Please note:
• ROM is an equal opportunity employer and does not charge a recruitment fee at any stage of the recruitment process.
• Any form of lobbying or canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted for interviews.
• Applications beyond the deadline will not be considered.

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