Vacancy title:
Personal Assistant to Vice Chancellor

Jobs at:
Victoria University

Deadline of this Job:
not later than Monday 29th May 2017

Duty Station:
Kampala, Uganda

Job details:
Victoria University is a vibrant, successful and growing institution with a distinctive identity
and a strong sense of mission and purpose. The University Council invites applications from
qualified individuals seeking to take up these opportunities.

POSITION: Personal Assistant to Vice Chancellor (1 Position)
Working time: Full time
Length of appointment : ASAP with 6 months’ probation period
Age : At least 30 years and above

Job Summary
Performs all duties of an administrative nature, including taking dictation, transcription,
typing, setting up appointments, receiving and screening calls, preparing correspondence
and memoranda, and maintaining file of all university activities and statistical data.

Duties and Responsibilities:

• Handle the VC’s agenda: organize daily tasks, schedule, arrange, coordinate and prepare the
  meetings, including daily planning of duties and responsibilities is of an organized nature of
  self and VC.
  
• Set the tone of the office of professionalism in terms of workflow, appearance of office,
  appearance of employees and how one another interacts as a team and towards employees.
  
• Be proactive in identifying priorities, emergencies and important issues in connection with
  the day-to-today business needs.
  
• Handle all incoming and outgoing emails, correspondence and telephone calls and ensure
  that it is translated properly.
  
• Take minutes and type memos, letters and emails, and ensure its correct archive.
  
• Ensure the organization of all administrative filling and referencing procedures.

Qualification, Skills and Experience:

• A master’s degree from an internationally recognized university is required.
  
• Five years of progressively responsible professional experience of secretarial / administrative role.
  
• Marketing and communication background is an advantage.
  
• Excellent skills with computer productivity tools.
  
• Excellent communication skills.
  
• Fluent in the English language
  
• Good time management skills.
  
• Able to build trust and consensus.

Remuneration:
An attractive remuneration package shall be paid in accordance with the University
Terms and Conditions of Service.

Job application procedure

• Interested and qualified persons are invited to submit an application. Together with the following:
  
• A detailed, signed and up – to - date Curriculum Vita of the applicant plus names and contacts of three referees.
  
• Copies of the candidates academic documents.

2. Sealed applications marked
“CONFIDENTIAL”: POSITION APPLIED FOR

on the top right-hand corner of the envelope that must be forwarded or delivered to reach the University Secretary on the address indicated below, not later than Monday 29th May 2017 at 04.00 pm East African time.

• Applications should be addressed to: University Secretary, P.O Box 30866, Kampala.
  
• The electronic applications may be submitted by email to: vacancy@vu.ac.ug not later than Monday 29th May 2017 at 04.00 pm East African time.
  
• For more information please visit our website www.vu.a.ug OR email us on vacancy@vu.ac.ug OR call Telephone Number+256 417727019/ 0759996107 during office hours.