Summary
Date Posted: Thursday, September 30, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners.
The Cluster is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
It is headed by the Cluster Director who has the overall authority and accountability for the performance of the Peace and Security Cluster on behalf of its clients.

Background Information - Job-specific
The United Nations Mine Action Service (UNMAS) established a regional support office, the Entebbe Support Office (ESO) in November of 2016. This office provides regional support to UNMAS programmes based in the Democratic Republic of Congo, South Sudan, and the Abyei Administrative Area. The areas of support include Procurement, Supply Chain, Logistics, Human Resources, Finance and Contracts Management.

Functional Responsibilities
Under the direct supervision of the Head of Support Services, the Procurement Specialist will provide support on procurement and contract management to the various UNMAS programmes supported by ESO. S/he will be responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with UNOPS procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works.
S/he analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement and contracts management.
In addition to responsibility for the deliverables of the work team, the incumbent’s work is focused on strategic relationship building and demand management, mainly referred to aggregation and dealing with complex organizational structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.
Maintaining the highest degree of personal and professional ethics, the Procurement Specialist promotes a collaborative, client-focused, quality and results-oriented approach in ESO.
The Procurement Specialist works in close collaboration with the programme focal-points/colleagues and with UNOPS HQ and PSC personnel, particularly with the Procurement Group (PG) and PROT, as well as the Government officials, to successfully deliver procurement services.

Key Expected results:
• Development of procurement plans and contract management plans, and Implementation of procurement strategies.
• Management and oversight of procurement processes including managing contracts to ensure compliance with UNOPS rules.
• Implementation of sourcing strategy and e-procurement tools.
• Team Management.
• Facilitation of knowledge building and knowledge sharing.

1. Development and implementation of procurement and contracts management plans and contracting strategies for goods, services and works, and development of contract management plans for professional service contracts, focusing on achievement of the following results:
• Apply appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in UNMAS programmes supported by ESO.
• Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:
* Expertise in market intelligence matched to business requirements;
* Optimal Stakeholder management principles;
* Sustainability criteria;
* Appropriate work processes to individual cases.
• Oversight and supervision of the implementation and results of strategic and routine procurement workplans in UNMAS ESO supported programmes.
2. Management and oversight of professional contracts for the acquisition of goods, services and the construction of works, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures:
• Apply appropriate procurement modalities and instruments (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies.
• Conduct bidding processes (RFQ, ITB or RFP), in full compliance with UNOPS Procurement rules and regulations. Prepare/review of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs).
• Develop a management plan for all UNOPS mine action contracts in country including, but not limited to, verification of insurance and goods procured, evaluation of subcontractor’s personnel qualifications, monitoring delivery of contractual terms, certification of reports and payments, and issue of contract amendments, verification of services delivered against contractual requirements, alignment of specifications and standards.
• Implementation of internal control systems and a quality plan for each contract ensure compliance with contractual terms and conditions; identify solutions to conflicts/problems arising in case of poor performance or non-compliance with contractual obligations. Advise senior management on any potential issues and recommend remedial actions or solutions.
• Promote and support the implementation of the contracts through the development and maintenance of a positive, outcome orientated partnership with the contractors and the field programmes.
• Coordinate with Operations and Logistics staff in field programmes for logistical support to contractors, accreditation, licensing, verification of goods, monitoring of activities, and performance of the subcontractors when necessary.
• Convene meetings with contractors when necessary for negotiations; for the identification and early resolution of potential disputes.
• Make recommendations to the UNOPS Portfolio Manager for payments including reimbursable costs upon review of reports and comments from the Operations department.
• Ensure timely costs recovery from contractors for cashflow management purposes.
• Elaboration of comments regarding project audit reports in relations to procurement and contracts management and implement remedial actions, when necessary.
3. Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Ensures that the e-sourcing tools are used in accordance with agreed goals and standards in this area.
4. Team Management:
• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.
5. Knowledge building and Knowledge sharing:
• Organize, facilitate and/or deliver training and learning initiatives for UNMAS ESO supported programme personnel on Procurement-related topics.
• Lead and conduct initiatives on capacity development and knowledge building for procurement and contracts management personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
• Develop and maintain appropriate contract management tools, guidelines, business process mapping for knowledge sharing processes and business continuity.
• Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement and contracts management.
• Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGE TO APPLY.

Education/Experience/Language requirements
a. Education:
• Advanced Degree (Master’s Degree or equivalent) combined with five (5) years of relevant experience OR
• A First-Level University Degree (Bachelor’s degree or equivalent) combined with seven (7) years of relevant experience is required.

b. Work Experience
• Relevant experience is defined as experience in procurement, contracts management, supply chain, business administration or legal.
• Demonstrated professional experience at the international level or in combination with experience at the national level, in advising on, implementing procurement projects or on contracts management is desired.
• Demonstrated experience in working and building relationships with a wide range of stakeholders is desired.
• Chartered Institute of Supply and Management (CIPS) or similar international Certification is desired.

c. Language
• Fluency in English (Reading, Writing and Speaking) is required.
• Knowledge of French (Reading, Writing and Speaking) is desired.
• Knowledge of another UN language is desired.
* CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY!
* QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY!

Additional Considerations
The position is based in Entebbe, Uganda. This is a Family duty station.
• Qualified female candidates are strongly encouraged to apply.
• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

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Job application procedure
Interested and qualified? Use the link below to apply.
https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=22616

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