Vacancy title:
Program Assistant and Executive Coordinator

Jobs at:
RTI INTERNATIONAL

Deadline of this Job:
Thursday, 19th January 2017

Duty Station:
Kampala, Uganda

Job details:
JOB TITLE: Program Assistant and Executive Coordinator, central region office
FULL/PART TIME: Full time
Regular/ Temporary: Regular
Location: Kampala, Uganda
Report to: Human Resource and Administration Manager

PURPOSE OF JOB
RTI international is seeking experienced applicants for the position of Program Assistant and Executive Coordinator. The person will provide a wide range of office management and clerical support to the Central Region office and the Chief of Party. The Program Assistant independently responds to extensive and diverse inquiries, and makes decisions when multiple courses of action are required for the office under their care. This position will be based in Kampala, Uganda.

Essential Duties:

• Organize conferences, workshops and coordinate meetings pertaining to program activities.
• Monitor project correspondence. including drafting letters for signature, filing incoming and outgoing correspondence
• Maintain a list of prequalified hotels and ensure staff and consultants are booked into them when needed
• Perform HFt& Admin coordination activities for the Central region office including but not limited to staff meetings, updated staff contact lists, staff leave management, filing systems, etc.
• Provide procurement Support for the central region and Main Kampala office including but not limited to the review and approval of office supply requisitions, purchase requisitions (quotations, bid analysis, LPO preparation, etc.) for approval as per RTl procedures, preparation and assistance in the procurement chain, Vehicle fuel management/replenishment, assist in vehicle planning, scheduling and fuel management replenishment, Coordinate prequalification exercise for vendors for the central region office, etc.
• Provide supervisory oversight to the Central Region driver
• Stand-in for the Operations Coordinator in times of leave, Provide logistical, accommodation and transport support
• Provide support to track accounts payable for the Central region activities
• Manage and coordinate events for Clients, partners and the COP. to. ' Provide clerical and logistical support to the COP and any executive visitors to the project
• Front office operations management (receipt of visitors, telephone calls, coordinate use of meeting rooms, etc.)
• Provide any other support services as may from time to time reasonably be assigned by supervisor or Chief of Party

EDUCATION AND EXPERIENCE

• A relevant Bachelor’s degree
• A minimum of 3 years of experience in project administrative Support

Skills & Abilities

• Proven superior integrity, work habits, and organizational skills
• Knowledge of USAID rules and regulations working environment a plus.
•  Effective communication skills in English, both verbal and written.
• Knowledge of computer software such as Word, Excel, PowerPoint
• Ability to communicate and liaise verbally and in writing with partners/suppliers/visitors and staff, and interpret/respond clearly and effectively to verbal or written instructions
• Results oriented, team player and excellent interpersonal skills

Job application procedure
if you qualify and are interested in either of these positions, please send an updated CV including three work related referees together with a cover letter (and a copy of your driving permit for the driver position) ONLY to the Human Resources Manager by email to recruitment@uganda-gapp.rti.org.  Emails should not exceed 2MB. Applicants must include the title of the position being applied for as the subject line of their email. The closing date for submitting applications is midnight of Thursday, 19th January 2017 We regret that only short-listed candidates will be contacted.

Equal Employment Opportunity
We are proud to be an EEO/AA employer M/F/D/V. Female candidates are encouraged to apply.