Summary
Date Posted: Friday, July 28 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Overview/Scope of Work:
PlayMatters is seeking to recruit an Urban refugee to join the IRC’s PlayMatters Regional Project Team (RPT). The Kampala-based Project & Grants Volunteer is responsible for assisting in both grants management, coordination, materials development, and maintaining institutional memory for the project. The Grants, Partnerships, & Coordination Department acts as both an external liaison to donors and partners, and an internal liaison between fields, country, and HQ-level staff, as well as between various departments (Programs, Logistics, Finance, and HR).

Furthermore, the Project & Grants Volunteer- PlayMatters is asked to assist other program staff as needed in a variety of tasks, such as developing key communication materials and project tracker, to attending and documenting key coordination meetings. This is an excellent opportunity for persons interested in learning about humanitarian assistance, education programming, and grants and project management. This position reports to the Senior Regional Project & Partnerships Coordinator- PlayMatters.

Responsibilities:
Grants Management: Assist Grants, Partnership & Coordination Department to maintain accurate records of grants files in both hard and soft copy; Maintain grants management tools and Support partner Anti-Terrorism Compliance and vetting processes.

Report Review: Send timely reminders to country teams to ensure adherence to reporting schedules; Support the tracking of report submissions and Assist in direct review as requested;
Grants Meetings: Coordinate project review meetings, budget vs. actual meetings, etc.; Take minutes and follow-up on action points for such meetings.

Administration support: making travel and logistics arrangements, anticipate needed supplies/procurements.

Grants Monitoring: Support the drafting of monitoring schedules; support in-county monitoring field travel plans and logistics; Drafting/ tracking monitoring reports

Publications: Lead drafting of bi-weekly internal newsletter; Update and create fact sheets as needed; support in the development of the Project’s Quarter and Annual Report.
Special Project: Design and implement a project that both matches your interests and provides a needed service within the PlayMatters RPT. The project should be implemented during the contract period (06 months).

Collaboration: Promote constructive, collegial teamwork between programming staff and operational support staff in execution of project.

Leadership Support: Support RPT SMT with coordination and administration as necessary, including setting up, developing agendas, documenting, and distributing/following up on action points for key discussions.

Information/Resources: Research and be informed about programmatic issues, as well as security and political developments in the region. Support in ensuring donor and RPT remains up to date on any developments which may impact implementation.
Ad-hoc: Assist in any other tasks requested by RPT staff

Qualifications
Minimum education qualification of a Diploma in Social Science, Education, Project Management, Development, Business or Finance. A Bachelor’s degree in Social Studies, Development, Education, Project Management, Business or Finance will be an added advantage.
Demonstrated strong writing and revision skills (both in terms of content structuring and copy-editing).
Demonstrated strong computer skills in Microsoft Office (Word, Excel), Outlook, Internet (browsers and Skype), PDF manipulation
Positive, helpful attitude and willingness to learn new skills is essential. Must be excellent coordinator and great teammate; this role collaborates across department and ability to influence colleagues, often without line management.

Exceptional organizational skills.
Ability to successfully work in a fast-paced environment and complete work independently, while developing positive relationships with locally and remote based staff
Excellent interpersonal, oral, and written communication skills.
Self-directed, able to independently set priorities and solve problems with minimal guidance
Valid refugee registration card/attestation card.

N.B: Female candidates are strongly encouraged to apply.
Working Environment:
• Standard office work environment
• Travel may be required, up to 10%
• Position is based in the IRC PlayMatters Regional Office- Kampala, Uganda

Application Requirements:
In your application, please provide the following documents:

1. Reference letter from Refugee Welfare Council and/or legal document showing refugee status. Any application without this requirement will be disqualified.

2. Cover letter, clearly explaining your motivation for wanting to work for the IRC in the Program & Grants Volunteer- PlayMatters position and stating start date availability

3. Résumé, listing only relevant information that demonstrates experience in critical writing and reviewing, publication design, and working in teams




Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree

Job application procedure
Interested applicants?Click here to apply

All Jobs

QUICK ALERT SUBSCRIPTION