Summary
Date Posted: Monday, January 31, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
NILE VOCATIONAL INSTITUTE
Nile Vocational Institute (NVI) is a Christian Private Vocational Institute established by the African Evangelistic Enterprise (AEE), a Ugandan NGO in partnership with a Germany child Care organisation Kindernothilfe (KNH) helping a child in in need in 1988.
NVI has been ranked the leading Private Vocational Institute in the country by the visionaries of Uganda under skilling of Uganda awards for the last six years.
The Institute is accredited by the National Council for Higher Education and offers the following courses: Welding & Fabrication, Plumbing, Automotive Mechanics, Building construction, Electrical Installation Systems & Maintenance, Fashion and Design, Refrigeration & Air conditioning, Hotel & Institutional Catering, Cosmetology & body therapy, Agriculture, Early Child Hood Development, Secretarial studies, Accountancy and Cosmetology
Our Vision is: "To be a Centre of Vocational Excellence in Africa
Our Mission is : "To holistically transform the lives of the youths through Evangelism and Vocational Training
Core Values;
God Fearing
Excellence
Time Management
Honesty
Discipline
Team work
To ensure the achievement of its vision NVI Njeru is seeking for highly motivated persons and suitably qualified professionals with high and proven integrity, commitment and passion, and with good Christian values for employment in the following positions (details of positions advertised can be found on the NVI Njeru website : www.nvinjeru.ac.ug

Job Title: Senior Executive Assistant
Reports to: DIRECTOR
Over all purpose:
Through planning, organizing, coordinating and participation in all matters to support the smooth running of the Office of the Director, exercise a high degree of initiative, tact, confidentiality judgment and decision-making and be a person of high integrity to protect the information and data he/she may come across while performing his/her duties.

Duties and Responsibilities:
1. Ensure cleanliness, orderliness of the Director's office, Lounge, Boardroom and all property therein kept safe
2. Oversee and coordinate the arrangements for all meetings and events that are the responsibility of the Director,
3. Manage correspondence, including opening mail, answering general correspondence and inquires in liaison with the Director,
4. Generate reports and draft letters, memos for the Director,
5. In liaison with the Director generate daily work for assignments to be accomplished
6. Organize incoming documents for the attention of the supervisor in terms of priority and provide reminders on appointments
7. Organize travel arrangements, make hotel bookings and ticket for the Director
8. Process administrative details requiring the immediate attention of the Director,
9. Screen telephone calls and visitors in a polite and professional manner,
10. Assist in developing and monitoring the annual budget for the Director's office;
11. Ensure timely & accurate delivery of documents to the respective offices
12. Be in charge of the welfare function of all visitors and clients that come to Director's office
13. Ensure timely filing of all records that come in the Directors office
14. Support the Director in strategic planning process by collecting and organizing information
15. In liaison with the Administrator, manage the usage of the Institute telecom and internet
16. Perform any other job roles as assigned by the Director

Person's specifications & Experience
1. Degree in Secretarial Studies, or in any of the following areas, Office, Management, BSWSA, Mass communication from a recognized institution of higher learning
2. High personal integrity and proven proficiency
3. A minimum of five years' experience in an educational institution of higher learning
4. Good computer skills (Word, Excel, Access, Power point and internet)
5. Must be a committed Christian

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure
Applications should be submitted online to: uganda.coms@aeint.org  and ug.directornvinjeru@aeint.org , with subject line indicating position applied to Hand deliver to: Njeru Nile Vocational Institute, Jinja. Deadline for submission of applications 11th February 2022 at 5:00pm. Only shortlisted candidates will be contacted

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