Summary
Date Posted: Thursday, January 23 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Description
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context
Under the overall supervision of the Resource Management Officer and direct supervision of the National Finance Officer and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in Kampala, Uganda.

Responsibilities
1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff.
2. Assist in the preparation of budget, accounting, financial, statistical reports, and other reports as required.
3. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations.
4. Provide specialized advice and support to RMO and Project Managers on financial and administrative matters and ensuring activities are implemented in a manner consistent with Donor agreements.
5. Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, and other contracts, services or running expenses.
6. Assist in monitoring compliance with financial policies, procedures, rules, and regulations and bring to the attention of the RMO any issues.
7. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels.
8. Provide regular and ad hoc financial information to support informed financial decision making.
9. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders.
10. Review monthly accounting reports prior to submission to MAC
11. Manage and prepare the payroll by executing validity checks on monthly payroll results and ensure salaries are properly allocated to projects.
12. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation.
13. Aid responding to audit queries and follow up on audit recommendations.
14. Review the status and monitor the proper maintenance of Vendor Accounts in accounting system.
15. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions.
16. Perform other related duties as required.

Qualifications
Education
• Bachelor’s degree in Business Administration, Accounting, Finances, or related field from an accredited academic institution with four years of relevant professional experience OR ;
• High School diploma with six years of relevant experience;
• Completion of a Professional Certificate in ACCA/CPA.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP is highly desirable
• Audit experience is highly regarded
• Familiarize with financial oversight and public administration
Skills
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things;
Languages
• For this position, fluency in English is required (oral and written)
• Fluent in Kiswahili
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 2)
• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
Required Skills
• Attention to detail, ability to organize paperwork in a methodical wayDiscreet, details and clients-oriented, patient and willingness to learn new thingsProficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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