Summary
Date Posted: Monday, June 08, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
International Lifeline Fund (Lifeline) is a non-profit organization that began working in refugee and displacement camps, emergency settings, and emerging markets in 2003 to enable sustainable access to fuel-efficient cooking technologies and reliable safe water. Lifeline operates under the conviction that many of the core problems underpinning global poverty – such as lack of access to efficient cooking technologies and clean water – can be addressed through market forces that sustain community-driven economic growth and livelihood benefits. With all our initiatives, Lifeline’s approach engages community stakeholders in the design, ownership, and long-term profit of these natural resource enterprises. .

Key Duties and Responsibilities:
In close collaboration with the Country Director and Director of Finance at the Global Office, the Senior Finance and Administration Manager will be responsible for International Lifeline Fund’s (Lifeline’s) day-to-day financial tracking of the country office including but not limited to reporting, forecasting, detailed analysis and budget management.
Finance
• Day to day management of Lifeline’s Finance Department in accordance with existing financial procedures.
• Ensure that the appropriate approvals and signatures are present on the appropriate documentation before any payment is issued.
• Strictly follow the finance management procedures’ cycle and report any observed anomalies to the CD and DOF immediately.
• Constantly review banking arrangements and ensure timely transfer of funds and minimize exchange loses and bank charges.
• Supervise entries of receivables and expenditures into cashbooks using QuickBooks.
• Use and verify Lifeline (or any other codes assigned for projects) budget codes on hard and soft copies, in the books of original entries and in QuickBooks.
• Monthly management of the bank accounts -- Maintain accurate and up to date. records in QuickBooks of all bank transactions, including those made from Kampala.
• Organize requisitions, receipts, invoices and any other payment proof made by checks in the monthly accountancy folders and separate them per donor.
• Monthly management and reconciliation of all accounts and bank statements in QuickBooks.
• Generate timely accurate donor reports as required.
• Ensure compliance with all banking, financial registration and auditing protocols within Uganda and/or as required by partners’ agreements and procedures.
• Budget management and reporting -- Create regular budget versus actual reports for program staff in collaboration with Program Managers and Country Director (especially important for donor budgets).
• Provide a consolidated monthly finance report to the CD and Director of Finance on budget spending, including monthly budget follow-ups.
• Build capacity with existing finance staff and train new staff members on financial matters.
Logistics/Administration
• Strategically plan and manage Lifeline’s Logistics Department in accordance with existing procedures.
• Direct, optimize and coordinate full order cycles
• Liaise and negotiate with suppliers
• Supervise inventory tracking and efficiencies
• Meet cost, productivity, accuracy and timeliness targets
• Make sure that currency rate set by HQ is used comprehensively.
• Brief new staff members on finance matters.
Separation Of Social Enterprise Entity
• Work closely with Senior Management to successfully separate social enterprise section
• Review and certify documentation is in place
Other Duties Required
• Stay abreast of any deadlines connected to Human Resources and Administration or Programs.
• Establish and maintain a well-organized files/record keeping system (separate accountability documents per project) making sure all files are in order and prepared for both internal and external audits.
• Ensure original documents are available for color pdf copy if needed by HQ, donor or auditors.
• Keep status of statutory deductions up to date and maintain a separate file for monthly NSSF payments and URA payments.
• Train/advise Program Managers/Senior Officers about project financial management.
• Draft documents as requested by the Program Managers or CD.
• Participate in team meetings as needed.
• Be service minded while dealing with colleagues and always keep a professional and friendly attitude while dealing with colleagues.
• Be attentive to others’ suggestions; manage, evaluate and report daily activities to the CD and ensure information flow.
• Report immediately to CD any financial procedure breach.
• · Review and revise all financial procedures together with the CD and the Finance Department at Head Quarters. This may include revising/correcting older QuickBooks files.
• Continuously recommend improved financial procedures for ILF.

Qualifications and Skills
• The ideal applicant must hold a Bachelor Degree in accounting or finance or business administration and additional ACCA / CPA qualifications.
• Must have at least 5 years’ experience in financial management for large and complex projects in medium and large institutions (both NGO and private sectors).
• Ability and flexibility to handle high levels of pressure to meet very strict deadlines and critical decision making.
• High integrity, unquestionable character and openness coupled with commitment to good governance.
• Conversant with computer-based finance management software skills and experience preferably with QuickBooks.

Job Education: Bachelor Degree

Job Experience: 5 years



Work Hours: 8

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Job application procedure
All interested candidates should mail CV and references to hr@lifelinefund.org 

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