Vacancy title:
Senior ICT Officer

Jobs at:
East Africa Health Research Commission ( EAHRC )

Deadline of this Job:
not later than Friday, 30th June 2017.

Duty Station:
Kampala, Uganda

Job details:
The East Africa Health Research Commission ( EAHRC ) is a semi-autonomous institution of the East African Community (EAC). EAC is an East African regional intergovernmental organisation. The 5th Extra-Ordinary Summit of the EAC Heads of State held on 18th June 2007 in Kampala, Uganda established the EAHRC as a mechanism for making available to the community, advice upon all matters of health, health-related research and findings necessary for knowledge generation, technological development, policy formulation, practice and related matters. The vision of EAHRC is: A healthy and prosperous community built on evidence-driven policy and practice, which emanate from high quality research. The Mission of EAHRC is: To improve health and well-being of the citizens of the Community by generating, accessing, capturing, assessing, synthesizing, sharing, disseminating, and utilizing health research and findings, as well as technological development that are suitable and relevant to the Community and its people. The overall objective of the Commission is: To promote, facilitate, and coordinate the conduct and application of health research for the improvement of health and for the wellbeing of the people of East Africa. The Commission is recruiting staff to serve at its secretariat. This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Kenya, Rwanda, South Sudan, Tanzania and Uganda) to apply for the following position tenable at the EAHRC Secretariat.

Senior ICT Officer
(REF: EAHRC/2016-17/O01)
Department: EAHRC Department of Knowledge Management
Current Scale/Grade: P2
Job reports to: Principal Health Officer (Knowledge Management)
Duty Station: Bujumbura, Burundi

Main role and purpose of the Job
The Senior Information and Communication Technology Officer has the functional role of planning and coordinating implementation of information Communication Technology (ICT) Systems and Strategies of the EAHRC. This role serves to the provision of high quality and measurable ICT services to EAHRC. The key areas of responsibilities include: the web portal for health information in EAC; the East African Health Research Journal; the EAC and EAHRC conferences (e.g. the East African Health and Scientific Conference, etc); the secretariat ICT services; the ICT services that link EAHRC with EAC Partner States and other stakeholders; and all related matters that are required for EAHRC to realize it vision, and execute its mission.

Duties and Responsibilities:

• Plan and coordinate implementation of ICT Systems and Strategies.
• Recommend innovative Systems that address EAHRC requirements.
•  Coordinate EAHRC wide information systems networks including coordinating and linking with other EAHRC
• Stakeholders in the process of designing, updating, and managing the Web Portal.
• Manage internal ICT systems involving feasibility studies, system analysis, design and development.
• Coordinate evaluation, configuration and installations of software systems and tools.
• Manage local, intra and wide area networks, bandwidth, e-security.
• Maintain and upgrade servers, computers, network hardware and software.
• Assist in coordinating activities of functional department within the Commission and train end users.
• Ensure ICT disaster recovery and business continuity plans are maintained.
•  Administer the workflow of the EAHRC journals (e.g. EAHRJ, etc.) from electronic submission, review, to publication. Support the teams of the journals (e,g. the editors-in
• chief, editorial teams, editorial boards, authors, reviewers, managing editors, etc.
• Support conferences organized by EAHRC (e.g. the biennial Health and Scientific Conference, Digital health summit, etc.), and when required, support conferences organized by EAHRC stakeholders (e.g. National Focal Points, development partners, etc.) The support required spans from pre-conference preparatory phase, the actual conference, and post-conference phase. The responsibilities include setting up and managing the conference website, registration of participants (attendees, speakers, exhibitors, etc.), submission of abstracts, live streaming of conference, social media, podcasts, etc.
• Manage the open science platform for health (big data for health).
• Oversee the overall day-to-day management, maintenance, and updating of the EA web portal for health information.
• Embrace the Commission’s vision and values and the ideals of the Commission towards service delivery.
• Put strategies to ensure accomplishment of the EAHRC objectives.
•  Undertake any other duties and responsibilities as may be assigned by the EAHRC management in order to meet personal, team, arid EAHRC objectives.

Key Performance indicators

• All objectives of the Web portal for Health Information in EAC met.
• Running of EAHRC journals supported. '3 ICT strategies, policies, procedure and systems developed.
• Functional ICT systems in place and upgraded.
• Backup copies of all core systems are made and maintained.
• Timely submission of reports on implementation of ICT strategies.
• Number of systems and databases developed.
• Number of Project proposals developed to mobilize funds for ICT projects.

Minimum Job Requirements

Academic and Professional Qualifications

• A Master‘s of Science Degree in Computer Science, Information Technology or a Master's degree in ICT administration, or its equivalent.
•  Holding a degree or diploma of ICT applied to health and health data management, hospital management information systems, ICT in health research, will be valuable and important for this job.
• All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective countries. This condition is applicable for both locally and internationally attained qualifications.

Work Experience

• Minimum of 08 years‘ experience with at least 03 years in managing health web site at a senior level including; processing health database, managing health-based ICT infrastructure and systems,
• Experience in collating and managing web-based health data using geographic information system (GIS) will be an important attribute.

Skills and competencies

• Knowledge of, and competence in modern web development, web tools, ICT systems e.g. HTML, PHP, MySQL and ICT systems administration and project management
• Knowledge and competence in using GIS in order to capture, store, manipulate, analyse, manage, and present in a web portal health-related spatial or geographic data.
• Practical experience/skills in managing database systems (e.g. database designing, database administration), and Web Content Management Systems
• Skills in managing web based journal
• Knowledge in business re-engineering and strategies, and systems analysis and design
• Familiar with tools in ICT security management
• Knowledge in managing emails
• Technical skills in drafting ICT-related specifications and Contracts
•  Practical skills in management and leadership of ICT-based health or health research projects/programmes
• Working experience in Network Administration (LAN, WAN)
• Experience in business continuity/disaster recovery management skills
• Familiar with the regional (EAC) and global health sector management; Health information Management Systems
• Experience in ICT applied to health care information
• Practical skills to apply big data to health care
• A commitment to quality and the desire to excel.
• Ability to assist in the demonstration and training of staff in the use of ICT systems and programmes

Eligibility for application
Applicants from all six EAC Partner States are eligible to apply for this position at the East African Health Research Commission.

Terms and conditions of service:
The above position is tenable for a contract period of five (5) years, and may be renewed once.

Fringe benefits
This post offers attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Equal Opportunity
The EAHRC. is an equal opportunity employer. Female candidates are particularly encouraged to apply. EAHRC will only respond to those candidates who strictly meet the set requirements.

Job application procedure
Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to send their applications, detailed curriculum vitae, and photocopies of academic certificates, names and contact details of three (03) referees, and a copy of National Identity Card, Birth Certificate or national passport showing the date of birth. Please quote the reference number on the subject of the email and forward to the address below. Applications should be submitted to the address below not later than Friday, 30th June 2017.

Important Note

• Please submit your application electronically.
•  Applications which do not: indicate nationality and age; the reference number; an application letter attached; have certified copies of their academic degrees and other professional certificates; and do not provide three referees shall be disqualified
• Those who had previously applied should not reapply
• Only qualified candidates will be contacted
•  EAC Staff Rules and Regulations prevent consideration of applicants above 55 years of age

Please note that EAHRC does not require candidates to pay money for the recruitment process. All invitations for interviews shall be done in writing.
The Executive Secretary
East African Health Research Commission (EAHRC)
C/O: Room 618, AICC Building, Kilimanjaro Wing (6th Floor)
P.O.Box 1096, Arusha, Tanzania
Tel: +255-27-2162100 ext 2114
E-mail: eahrc-admin@eachq.org