Summary
Date Posted: Wednesday, December 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Senior Medical Records Officer
Salary Scale : U3
Reports to : Medical Officer Special Grade (Clinical Care Coordinator)

Qualifications:
Must have a Degree in either Health Informatics, Health Information Management, Medical Records and Health Informatics, Library and Information Science or the equivalent from a recognized Institution/University

Experience:
Must have at least three-years relevant work experience in records management in the health sector.

Duties and responsibilities:
• Enter all required records in electronic data base -Uganda EMR (Open MRS) a) Carry out data cleaning of all records entered
• Extract data from the system according to data requests availed.
• Troubleshoot and maintain the electronic systems
• Support the nearby Health Facilities with Data entry into Uganda EMR as assigned.
• Support and mentor the health facility medical records clerks in the following:
• Registration of all patients
• Recording patient visits and other registration data in appropriate HMIS tools h) Preparing patient files for the clinic day
• Filing all patient files at the end of the clinic and all laboratory test /results.
• Ensuring that the medical records room is orderly and all files accounted for
• Ensuring completeness, consistency and accuracy of data captured in the HMIS
• Timely compilation of the routine HMIS reports
• Ensuring availability of required HMIS tools i.e. registers, forms, guidelines etc.
• Perform data abstraction from the HMIS, EMR and other sources for project reporting.
• Perform any other duties as may be assigned from time to time.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

The Application should be filled and submitted to office of the Director Gulu Regional Referral Hospital, not later than 20th December, 2022.
Note that Health Workers recruited under this project will be appointed on Contracts Terms. These are full time jobs, employees in government service are not allowed to apply. Salaries will be based on Government of Uganda Scale.

Applicants are advised to:
• Complete PSF 3 that can be downloaded from www.publicservice.go.ug 
• Attach colored passport size photograph on the PSF 3
• Photocopy only the relevant documents and attach on the PSF 3 2.

Relevant Documents include the following:
• Academic and professional certificates (UCE, UACE, Professional Certificates, Diplomas, Degrees, Fellowships).
• Evidence of training in specialized areas where applicable.
• Letters of appointment where applicable.
• Registration certificates and valid practicing licenses for health workers who are required by law to register with relevant Professional Councils.
• National Identity Card.
• An updated CV with contact information for 3 referees.
• Shortlisted applicants will have the opportunity to present additional relevant qualifications.
• b) Address application to the Hospital Director, Gulu Regional Referral Hospital, P.O. Box 160 Gulu Uganda.

It is emphasized that:
• Only shortlisted candidates will be contacted.
• Shortlisted candidates shall be required to bring their original certificates, letters of appointment where applicable, three copies of completed PSF 3, Registration Certificates and Valid Practicing Licenses, at the oral interview.
• Candidates who will present forged certificates shall be handed over to the Police for appropriate action.
• Health Workers who are on training must not apply.

In case of need, you are advised to seek help from Office of the Director.
In addition, you can also reach the responsible persons to inquiries about the Advert by telephone on 256-(0)471-432061, or email at gulurrhosptal@gmail.com , or mukpet@gmail.com  All services for this recruitment are provided free of charge.
Equal opportunity is given to all applicants.


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