Vacancy title:
Senior Officer Records & Stores

Jobs at:

Deadline of this Job:
Thursday, October 19 2023 

Summary
Date Posted: Friday, October 13 2023, Base Salary: Not Disclosed

JOB DETAILS:

Main Purpose of the Job
Adhere to the bank’s records management policy to ensure proper storage and safe custody of bank records and stationery items at the bank central stores and archives.

Duties and Responsibilities
1. Identify documents/ records to be transferred from central archive to the repository in line with the bank Policy
2. Update the Records and Stores registers with new documents received from departments and branches
3. Receive, sort, organize and arrange records/stationery items in specific areas of the stores for ease of retrieval in line with records management policy
4. Register all documents leaving the archive for easy tracking and accountability purposes
5. Locate and retrieve records for day to day running of the bank
6. Identify records and documents for either permanent preservation or destruction in line with records retention schedules
7. Carry out records tracking to ensure that all records are returned to the archive in time
8. Ensure that right quality and quantity of stationery items requested for are delivered
9. Issue stationery items to all departments and branches in accordance with the requisition forms duly signed by the Heads of Departments or Branch Managers and approved by Assistant Manager Records and Stores
10. Submit a report of stationery stock levels to Assistant Manager Records and Stores and sspecify items in the store that require replenishment
11. Ensure that no unauthorized persons access the stores & archives all the time
12. Comply with AML/CFT/CPF policies and procedures

Key Performance Indicators
1. Timely identification of documents to be transferred
2. Updated Records and Stores registers
3. Stock levels status reports
4. Timely retrieval of requested records from Central stores
5. Properly signed off delivery notes
6. Timely issuance of stationery items to departments and branches
7. Timely submission of a report on stationery stock levels
8. Updated stores access register

Person Specifications Qualifications
• Bachelor’s degree in Records/information Management/ Information and Library Science/related field from recognized institution
• Trainings in Records & Archival management.
• Knowledge of MS Office tools (Excel, Word, Project and PowerPoint)
• Understanding of Bank products and services and knowledge of the banking operation issues in Uganda.
• Proactive and quick response to customers and employees’ queries;
• Excellent interpersonal skills;
• Fluent in the English Language and any other local language preferably Luganda particularly for explanatory purposes to Bank customers who do not understand the English Language.

Experience
• 3 years’ experience

Behavioral competencies
• Team player
• Iintegrity
• Service Excellence
• Accountability
• Professionalism
• Organizational skills
• Interpersonal skills
• Communication



Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
If you believe you meet the requirements for any position above, please submit your application letter and CV to recruitment@trobank.com 
Applications should be addressed to;
Head Human Resource
Tropical Bank Ltd
Plot 27 Kampala Road
P.O. Box 9485 Kampala.
Closing date for receiving applications is: Thursday,19thOctober, 2023

Please Note the following:
• 1. Candidates must put the Job tittle/position in the subject of email during submission of their application.
• 2. Tropical bank does not ask for money or rewards in exchange for Job opportunities.
• 3. Only shortlisted candidates will be contacted.



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