Vacancy title:
Support Officer

Jobs at:
awamo Uganda Ltd

Deadline of this Job:
Saturday 14th April 2018

Duty Station:
Mabarara, Uganda

JOB DETAILS:

Overview
The job entails serving awamo’s customers by providing product and service information, trainings (onboarding and/or ongoing), resolving product and service problems in a timely manner to ensure excellent customer experience and quality service. The Support Officer is the key liaison between customers and all relevant stakeholders both internal and external.

Qualifications
Academic/Skills

• Bachelors’ Degree in an IT or business related course – equivalent work experience will be considered as well
  
• Proficiency in Microsoft Office packages
  
• Familiar with the use of Android and excellent general IT user skills
  
• Capability to explain issues to customers in a well-structured and clear manner
  
• Good verbal and written expression and proper use of grammar
  
• Fluency in English and other local languages specific to the area of operation

Work experience

• 2 – 3 years working experience handling customer relations in a fast-paced environment preferably in the IT or financial sector
  
• Proven track record of fast execution on tasks and on-time delivery of high quality results
  
• Proven working experience in any of the following is considered a plus:

• Microfinance
  
• Accounting
  
• use of any customer relationship management system

Personality

• Fast thinker, solution oriented
  
• Excellent communication skills and rapport with customers
  
• Eager to constantly learn, improve and take on additional responsibility
  
• Capable to provide constructive feedback to peers and superiors
  
• Ability to work remotely yet deliver on agreed results
  
• Willingness to work long or irregular hours
  
• Willingness to travel extensively
  
• Hard-working, organized, and able to deal with the pressure of delivering fast
  
• Willingness to perform against defined goals with a relevant variable pay component

Team structure
Direct Supervisor

• Branch Manager

Direct Subordinates

• n/a

Work hand in hand with

• Operations Managers
  
• Sales Officers
  
• Data Clerks
  
• IT team
  
• Product management

Responsibilities & duties

• Create/assign electronic tickets with accurate issue description to ensure customer queries/issues are resolved timely
  
• Manage incoming calls and customer queries
  
• Identify, assess, and communicate customer needs to enable appropriate action
  
• Guide customers through the onboarding process (e.g. meeting arrangements, formalities, class room and on-the-job training, technical assistance)
  
• Train customers individually and in group sessions on use of awamo’s software
  
• Provide support to customers in person, via phone, e-mail, or remotely as and when needed even outside normal business hours
  
• Ensure positive customer experience through high quality service and communication thereby attaining customer retention and attracting new customers
  
• Handle customer service and support related incoming requests and track, prioritize, and document customer service requests
  
• Respond to and resolve complex customer issues through incident recognition, research and isolation, resolution, escalation and follow up – if need be involving other departments – to the satisfaction of the customer
  
• Update customers on new design, product and technology changes and ensure they are trained to adapt to the changes
  
• Promote the awamo brand and market reach by interacting with team members, vendors and customers to get timely and regular feedback from the customers on our services vis-à-vis their requirements
  
• Engage in continuous performance evaluation regarding our product and user experience with the same
  
• Update Branch Manager on any occurrence outside the norm for support and timely resolution
  
• Regular and timely direct reporting (daily, weekly, monthly, or quarterly) of activities done to supervisor and other stakeholders
  
• Manage databases and execute reports to track and support implementation and overseeing of compliance initiatives
  
• Coordinate with the product development team to enhance current design and share feedback from the customers on any challenges or improvement ideas regarding the product

Key Performance Indicators
Performance in line with key performance indicators as may be defined from management from time to time, for example:
1. System usage
2. Ticket resolution
3. Customer satisfaction

Job application procedure
All interested and capable candidates should send their resumes, academic documents and application letter to hr.ug@awamo.com by C.O.B Saturday 14th April 2018.

Candidates from Mbarara and surrounding areas are especially encouraged to apply.