Summary
Date Posted: Wednesday, March 02, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job Opening Reference: ESB/GJO/TA/01/02-2022
Issuance Date: 04/02/2022
Deadline Date: 06/03/2022
Type of contract: Fixed Term Appointment
Duration: 1 year
Department: MONUSCO
Scheduled date for taking up appointment: ASAP

Title: Team Assistant
Grade: GL - 4
Duty Station: Entebbe, Uganda

Organizational Setting and Reporting Relationship
The Team Assistant post is located within the Integrated Warehouse Section, Entebbe. The Team Assistant will report directly to the Team Leader in the Integrated Warehouse at Entebbe, Uganda.

Duties and Responsibilities
Within limits of delegated authority, the Team Assistant will be responsible for the following duties: Applications Support:
• Performs a wide range of office support and administrative functions;
• Responds or drafts responses to routine correspondence and other communications; uses standard software document processing packages to produce a wide variety of large, complex documents and reports;
• Monitors processes and schedules related to the unit’s/section’s outputs, products, tasks, etc.;
• Assists in researching, compiling and organizing information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.;
• Assists in the generation of a variety of reports, work orders, etc., using various databases;
• Assists the supervisor in reviewing documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format;
• Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g., answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling;
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.;
• Assists in the preparation of presentation materials using appropriate technology/software;
• Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit/section;
• Performs data entry functions;
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions;
• Performs general administrative tasks (e.g., leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g., requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.);
• Maintains files (both paper and electronic) and databases for work unit/section;
• Operates and maintains a variety of office equipment in the performance of basic office functions, e.g., photocopier, facsimile, printer, scanner, etc.;
• Assists the Team Leader in efficient management accountability of property control in accordance with the UN regulations and rules manuals and relevant guidance; Effective tracking monitoring and reporting of all inventory transactions and property management related activities;
• Performs other duties as assigned.

Qualifications
Education High school diploma or equivalent. Vocation or Technical certificate in administration, supply chain, human resources or related area is desirable.

Experience
A minimum of three (3) years of experience in supply chain, warehousing, administration and general office support or related area is required. Experience working in United Nations peacekeeping operations or similar international organization is desirable. Experience using Excel or an ERP system is desirable. Experience working under pressure in a large office is desirable. Experience driving 4 x 4 vehicles with a valid driving permit is required.

Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.

Competencies
Professionalism:
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing other ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Work Hours: 8

Experience in Months: 36

Level of Education: High School

Job application procedure
Please note that failure to comply with the below will render your application invalid for this process.
1. Interested and qualified applicants should submit their applications with cover letter together with the attached United Nations Personal History form (P-11) only.
2. For the online Personal History Profile (visit https://inspira.un.org  to generate a PHP)
3. Submit applications by email ONLY to: monusco-hrs-recruitment@un.org.  Hand delivered applications will not be accepted.
4. All applications MUST indicate the MONUSCO Job Opening number for which they are applying, on the subject line in the e-mail. e.g. ESB/GJO/TA/01/02-2022
5. All applicants MUST indicate the telephone number and email address with location. Applications without telephone number and the email address with location WILL NOT BE ACCEPTED.
6. Applications received after the deadline will NOT BE ACCEPTED.
7. ONLY successful applicants will be contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS TEST. 8. In line with the UN policy on gender balance, FEMALE QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.

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