Summary
Date Posted: Wednesday, July 20, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Job Opening number: 22-ADM-DOS-185035-R-ENTEBBE (O)
These positions are located within the Forward Support and Deployment Hub (FSDH) within the Office of Supply Chain Management (OSCM), Department of Operational Support (DOS).

Responsibilities
Within delegated authority, the Team Assistant(s) will be responsible for the following duties:
• Assists the Team in a wide range of office support and administrative functions.
•Drafts responses to routine correspondence.
•Assists the Team in reviewing documents and editing texts for accuracy, grammar,
punctuation and style, and for adherence to established standards formats.
•Assists in implementation of operational strategies of the team within the service line by
focusing on full compliance of administrative activities with UN rules,
regulations, policies and strategies and the provision of inputs to the service line's
administrative business processes mapping and implementation of the internal standard
operating procedures.
•Responds to moderately complex information requests and inquiries and as necessary refers
inquiries to appropriate personnel for handling.
•Ensures effective and efficient functioning of the team within the service line by maintaining
contact with visitors and staff, make arrangement of appointments and meeting including
meeting room reservation.
•Supports the team within the service line with leave monitoring and maintaining leave and
absences.
•Maintains files and records relevant to the team within the service line; maintenance of office
stationery supplies and any other related tasks.
•Participates in the training for administrative staff.
•Ensures effective administrative and logistical support by assisting support services provided
to all FSDH staff and staff of the client missions.
General Administration
•Perform data entry functions.
•Prepares processes and follows-up on administrative arrangements and forms related to the
official travel of staff.
•Maintains files of rules, regulations, administrative instructions and other related
documentation.
•Maintains up to date the team files (both paper and electronic).
•Coordinates extensively with service line and liaises frequently FSDH, RSCE and client
mission staff.
•Performs other related administrative duties, as required

Competencies
•PROFESSIONALISM: Knowledge of general office and administrative support including
administrative policies, processes and procedures. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with difficult
problems or challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full involvement of women
and men in all aspects of work.
•TEAMWORK: Works collaboratively with colleagues to achieve organizational goals;
solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others;
places team agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.
•CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients"
and seeks to see things from clients' point of view. Establishes and maintains productive
partnerships with clients by gaining their trust and respect. Identifies clients' needs and
matches them to appropriate solutions. Monitors ongoing developments inside and outside the
clients' environment to keep informed and anticipate problems. Keeps clients informed of
progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent.

Job Specific Qualifications
Work Experience
A minimum of three (3) years of progressively responsible experience in administrative
services, finance, accounting, audit, human resources, general office support or related area is
required.
Experience using Enterprise Resource Planning (ERP) Systems such as SAP (Umoja) or
equivalent is

desirable.
Experience working with MS Office Suite, including Excel and word processing is desirable.
Experience in document processing and archive systems is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English is required. Knowledge of French is desirable.

Assessment
Evaluation of qualified candidates may include an assessment exercise which may be
followed by competency-based interview.



Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure
Applicants are urged to click here to apply

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