Summary
Date Posted: Tuesday, September 20, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job purpose:
• Provide general administrative services to support UNOC business operations

1.3 Essential Duties
• Answer incoming calls and direct them to appropriate officers.
• Record and distribute appropriately all incoming and outgoing correspondences in the department
• Manage the documentation storage and retrieval in the respective department and efficiently label files for easy identification
• Establish a track record of the movement of documents in the files for easy reference and accountability
• Type letters, memos, reports and other correspondences of the department
• Undertake other activities administrative activities such as photocopying, binding documents and filing
• Support departmental meetings, engagement in scheduling, booking rooms, availing refreshments and any documentation as required.
• Coordinate staff and UNOC guest travels including Air Ticket and Hotel booking.
• Generate minutes for minutes and engagements in the department and ensure actions are followed through.
• Participate in preparing and monitoring of departmental plans and budgets.
• Support consolidation of the monthly departmental reports.
• Provide for Front Office cover in inevitable circumstances.
• Assist in the ordering, receiving, stocking and distribution of departmental supplies and maintain a database of such supplies.
• Initiate procurement processes in the department and liaise with the Procurement Unit to ensure timely delivery of the required goods and services
• Any other duties as may be assigned.

Qualifications, Experience and Attributes:
• A Bachelor's Degree [Honours] in either Social Sciences, Law, Arts, Development Studies, Public Administration, Social Administration, Office and Information Management, Business Administration, Secretarial Management, Administrative Secretary or any relevant degree
• 0- 3 years of relevant working experience.
• Working knowledge of office management systems, procedures and equipment.
• Proficiency in MS Office [MS Word, MS Excel, MS PowerPoint and MS Outlook
• Excellent organizational, planning, written and verbal communication skills.
• Excellent time management skills and the ability to prioritize and multitask


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
UNOC will ONLY consider online applications submitted through her website on the careers
portal at https://www.unoc.co.ug/career-opportunities/ 

Application deadline
All applications should be submitted not later than Friday 7th October 2022 by 17:00
hours (5:00pm EAT).

NOTE:
• Applicants are required to scan and attach CERTIFIED copies of the required academic documents e.g. Degree, Transcript, Diploma, A-level and O-level certificates
• Applications without Certified academic documents will not be considered.
• Attach a copy of the Curriculum Vitae
• Only shortlisted and successful candidates will be contacted, and any form of lobbying will lead to automatic disqualification
• Please forward any inquiries regarding this advert to recruitment.unoc@unoc.co.ug 
• call telephone number +256 312 444 600.

UNOC is an equal opportunity employer. Applicants from the Albertine Graben are encouraged
to apply.

CHIEF EXECUTIVE OFFICER
UGANDA NATIONAL OIL COMPANY

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