Summary
Date Posted: Wednesday, January 29 2025, Base Salary: Not Disclosed

JOB DETAILS:
OVERVIEW
We are seeking a dedicated and highly skilled individual to assist the Principal Private Secretary of a dignitary in their daily operations. This role involves managing communication, coordinating schedules, and ensuring the smooth functioning of multiple tasks while maintaining confidentiality and discretion.

KEY RESPONSIBILITIES
• Administrative Support: Handle all secretarial tasks, including filing, record-keeping, and maintaining up-to-date databases. Ensure all administrative processes run smoothly.
• Communication Management: Screen and prioritize communications, including emails, phone calls, and correspondence. Draft, edit, and proofread documents and reports.
• Schedule Coordination: Organize and maintain the dignitary’s calendar, including meetings, appointments, and events. Ensure timely reminders and efficient time management.
• Project Management: Oversee various projects and initiatives, ensuring deadlines are met. Assist in research and preparation for special projects.
• Public Relations (PR): Manage relationships with external stakeholders, ensuring accurate representation and communication of the dignitary’s vision and initiatives.
• Confidentiality & Discretion: Uphold a high level of integrity, maintaining confidentiality regarding sensitive information and interactions.
• Event Coordination: Assist in planning and organizing events, meetings, and appearances, ensuring all logistical details are taken care of.

REQUIRED SKILLS AND ATTRIBUTES
• Superior Secretarial and Administration Skills: Strong organizational skills, attention to detail, and the ability to multitask.
• Excellent Writing and Editing Skills: Ability to create clear and compelling documents.
• Exceptional Verbal Communication Skills: Strong ability to articulate ideas clearly and effectively.
• Outstanding Command of the English Language: Proficiency in grammar, style, and tone and effectively communicate with various stakeholders.
• Good communication skills in Luganda: Proficiency in written and verbal skills.
• Strong IT Skills: Proficient in various software applications, including office suites and project management tools.
• Project Management Experience: Proven experience in overseeing complex projects from conception to completion.
• People Person: A friendly, approachable demeanor with strong interpersonal skills.
• Personable & Professional: Ability to interact positively with diverse individuals, maintaining professionalism at all times.
• High Integrity: Commitment to ethical standards and confidentiality.
• High Sense of Discretion: Ability to handle sensitive information with care and judgment.
• Flexibility & Adaptability: Willingness to adjust to changing priorities and unexpected challenges.
• Proactive Attitude: Anticipate the needs of the leader and take initiative to address them.

DESIRED EXPERIENCE
• Educational Background: Bachelor’s degree in communication, business administration, or related field preferred.
• Work Experience: Previous experience supporting high-level executives or leaders in a similar capacity is a plus.
• Cultural Awareness: Understanding of diverse cultures and the ability to interact respectfully and effectively with individuals from various backgrounds.
• This role provides a unique opportunity to work closely with a dignitary, contributing to impactful initiatives in a dynamic environment.



Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

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