Summary
Date Posted: Wednesday, October 26, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Finance Associate
Job Summary
Conduct accounting and financial transactions and prepare the report as per the Finance Policy and Standard Operating Procedures of Baylor Uganda.

Overall Responsibilities
1. Budget Monitoring Support
• Review and reconcile detailed grants listings with approved work plans and budgets.
• Monitor the budget monitoring module of the budget holders and guide them in minimizing variances.
• Review & reconcile on a bi-monthly basis a transaction listing of project expenses per donor with each budget holder and ensure correct cost allocations.
• Conduct a weekly review of staff advances, liquidate all accountabilities submitted and advise the supervisor on the long-overdue balances for follow up in line with the Baylor-Uganda financial policy.
2. Accounting Payments & Transactions
• Timely invoicing for all due income, especially for cost reimbursable.
• Review incoming project requisitions and supporting documents to ensure compliance with all donor requirements and proper cost allocation as per approved budgets
• Review and process payment vouchers and cheques relating to supplier's invoices for goods supplied and services rendered
• Process program advances to staff for program activities as per the approved budget to support funds requests from donors in line with the Baylor-Uganda financial policy
• Act as an agent to bank accounts.
• Monitor all bank transactions for compliance with the Financial Control procedures.
3. Preparation of Annual Financial Forecasts
• Assist the Financial Analyst in preparing quarterly management reports
• Prepare and link the annual activity work plan for the annual budget
• Draft quarterly expenditure proposals for the finance Manager
4. Reporting
• Prepare Budget-Expenditure- Analysis reports for the different Budget Holders to minimize likely under/overspends.
• Prepare accurate & complete donor periodic financial reports based on donor funding reporting requirements.
• Prepare a consolidated forex fluctuation analysis for all foreign denominated projects for Management' review and decision making.
• Prepare monthly bank reconciliation statements
5. Accounts Record Keeping
• Track and update the receivables schedule every month.
• Maintain a proper filing & storage system of receipts, payment vouchers and other financial related documents

Required Qualification, Experience and Competencies:
• A Bachelors (Honours) degree in Commerce, Finance or Accounting.
• A minimum of Level 2 of professional qualification, e.g. (ACCA, CPA) is an advantage
• At least four years of related work experience
• 4 Years Relevant Experience

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
NOTE:
Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts
You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.
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