Summary
Date Posted: Thursday, September 29, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Main purpose
Execute administrative tasks and do a follow-up of project accountancy, according to administration managers’ indication and MSF procedures in order to ensure legal compliance and keep strict control of monetary resources.
Accountabilities:
• Execute administrative and legal-related tasks, under the supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance, and on-time payments.
• Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up to date in order to facilitate HR process management.
• Update Social security & Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
• Follow up on all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support of the Administration Manager and/or the Accounting Manager (ACMA).
• Support the Administration Manager in translating documents into a local language. Assists the Administration Manager in meetings upon request.

Education Desirable finance, business or administration-related Degree /Diploma
Experience
• Essential previous experience of at least 2 years in similar or relevant positions.
• Desirable previous experience in MSF or other NGOs
Languages Mission language (English) and local language essential Knowledge
• Essential computer literacy (word, excel Homere and Unifield)

Competencies
• Results and Quality Orientation, Teamwork and Cooperation, Behavioral Flexibility, Commitment to MSF Principles .


Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure
Interested candidates are invited to submit their application letter and a detailed CV, academic documents, work certificates merged together in a SINGLE PDF or WORD document to the HR department via email;
Deputy HR Coordinator
Médecins Sans Frontières
Muyenga Office
E-mail : msff-kampala-recruitment@paris.msf.org 

All Jobs

QUICK ALERT SUBSCRIPTION