Summary
Date Posted: Monday, July 25, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Fleet Officer
Location: Kampala - Uganda

Organization details
Reproductive Health Uganda (RHU) is a Member Association of the International Planned Parenthood Federation (IPPF), and its core mandate is to champion, provide and enable universal access to rights-based Sexual and Reproductive Health and Rights (SRHR) information and services to vulnerable and underserved communities and to young people. The role of the engagement with RHU and its partners is to ensure that SRHR are respected, protected, and fulfilled as a goal in itself, and as a fundamental means to gender equality, human well-being, and sustainable development.

Number of vacancies: 1 Sector: Civil society Industry: Administration

Knowledge, Skills & Competences
• Good knowledge on fleet procedures
• Excellent cooperating ability, both with national and international personnel
• Good written and spoken English, Arabic
• Familiarity with commonly used computerized software
• Communicative, mature and responsible
• Knowledge of vehicle maintenance/repair schedules.
• Excellent communication, organizational and interpersonal skills in regard to office administration
• Advanced qualitative and quantitative analytical skills;

Other Personal Attributes
• A team player accustomed to working with multi-cultural and diverse teams
• The Candidate must adhere to the safeguarding reporting and monitoring requirements of this role
• The candidate must be pro-choice

Job Role:
Maintain records and reports about motor vehicle movement including fuel consumption, mileage, and journeys details

Duties and Responsibilities
• Provide management with monthly reports on vehicle status & usage, fuel issued, servicing, etc.
• Responsible for fleet operation tracking and reporting, including the creation of performance, efficiency, vehicle/equipment maintenance and reports.
• Make sure all drivers adhere to RHU’s logistical SOP’s and other regulations
• Ensure that all drivers understand and procure the licenses and permits they need to legally carry loads to work destinations
• Find ways to reduce downtime due to repairs or lack of routine maintenance
• Ensure that all load paperwork associated with each run is accurate and submitted to the proper people
• Maintain electronic databases of sales, registration, inspections, and maintenance of fleet management.
• Ensure fleet availability to meet all requests by scheduling, forecasting, and surveying current user trends.
• Monitor and ensure fleet operation in compliance with local rules and regulations.
• Streamline and monitor fuel purchase system
• Develop and implement standard operational standards to maintain vehicles by advocating best practices.
• Facilitate and implement corrective actions and capacity building to manage the entire fleet to achieve RHU’s objectives.
• Ensure preventive maintenance programs are carried out as per the schedule and monitor post-repair performance.
• Conduct analysis of vehicle status and make recommendations for timely replacement, including the type of vehicles, spares, etc. in order to improve cost-efficiency
• Regularly review and update vehicle fleet-related policies at least once a year.
• Perform any other professional duties as may be assigned by the supervisor

Qualifications
Bachelor’s degree in Transport Management or equivalent

Details of experience
Previous NGO experience of not less than 2 years in the transport field.

Work Hours: 8

Experience in Months: 24

Job application procedure
All interested and qualified persons are strongly encouraged to apply by email: vacancy@futureoptions.org  clearly indicating the Position Title in the email subject line. The deadline for submission is 5th August 2022 at 5:00 pm. Please note that only successful candidates will be contacted.
Application deadline: 2022-08-05

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