Summary
Date Posted: Wednesday, October 26, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job title: Human Resource and Administration Officer
Duty Station: ACORD Kampala office

Job Purpose: To coordinate human resource and administrative functions at the USAID OVC West Central office to ensure employees and managers receive excellent support. Relationship with others: Under the direct supervision of Human Resource Officer Head office in close collaboration with the Financial Management & Operations Director, Chief of Party, Deputy Chief of Party the Human Resource and Administration Officer supports the affairs related to day to day running of the USAID OVC West Central office and is key in providing support to HR and Administrative functions. They will support the human resources and administrative function in compiling payroll information, maintenance of all personnel files, leave management, staff benefits for USAID OVC West Central staff as outlined in the details below;

Key Duties and Responsibilities:
Recruitment and Orientation.
• Support and Facilitate recruitment processes in close coordination from the HR officer head office.
• Provide staff members under USAID OVC west central project with organizational policies and ensure they are familiar with them in close coordination with the HR officer head office.
• Facilitate all new staff orientation and dissemination of all related documentation.
• Ensure that new staff members are facilitated with all the necessary tools of operation, namely computers, identity cards, official email addresses, stationery, furniture, clothing (if applicable) among others.
• Coordinate staff relocations from one duty station to another, in close coordination with the respective heads of the duty stations.
• Inform the finance department about new appointments and departures of staff members.
• Maintain and update all personnel records meticulously.
• Provide guidance to staff members on matters pertaining to the Human Resource area during staff meetings. Compensation & Benefits.
• Coordinate with DPCs, Administrators and Managers to ensure the health and safety of all staff members in the organization.
• Support in responding to employee inquiries regarding salary and benefits.
• Act as focal point to receive staff concerns about their compensation and benefits.
• Provide timely feedback to DPCs and HR head office about all staff concerns related to their compensation and benefits. Administration.
• Coordinate staff appraisal process in close coordination with DPCs, managers and specialists and report on the outcomes to HR head office.
• Coordinate the collection of staff timesheets, ensuring that they are provided on time and sent to head office systematically.
• Provide staff information to the HR head office on a regular basis.
• Communicate any staff welfare concerns to the Field Coordinators and HR head office in a timely manner.
• Prepare, update and maintain a leave roster for the USAID OVC West Central staff.
• Track the expiry of staff contracts, probation periods and necessary renewals of such contracts.
• Coordinate the exit processes of all USAID OVC West Central staff members, in line with organizational policies and procedures with guidance from HR head office.
• Supervise staff members responsible for Administration, ensuring that they perform their roles effectively Reporting.
• Submit monthly payroll information to the HR head office in a timely manner.
• Update and submit regularly staff leave tracking.
• Maintain proper records for all correspondences.
• Ensure compliance of administrative ACORD policies and procedures. Any other duties as may be assigned to the candidate.

Qualifications, Skills and Experience:
• Bachelor’s degree in Human Resources Management or related fields.
• At least 2 years of relevant professional experience in administration/human resources and in similar position.
• Previous experience working with an NGO in a cross-cultural setting, preferably in the HR or Administration sector.
• Good knowledge and application of Uganda Labour Laws.
• Experience in supervising staff
• Previous team experience and knowledge of team dynamics desirable
• Ability to maintain the highest degree of discretion and confidentiality.
• Advanced proficiency in Microsoft Windows, Word, Excel, Access, and Microsoft Outlook.
• Must be detail-oriented and able to work independently with minimal supervision.
• Excellent organizational, communication and time management skills.
• Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline
• Honest, reliable, and trustworthy.
• Willingness to adhere to and implement the ACORD rules.
• Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress
• Able to coach and support others.
• Substantial knowledge of Uganda employment law/labor laws.
• Excellent verbal and written communication skills plus fluency in spoken and written English.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Send CV and Application Letter to hr@acorduganda.org  to apply.

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