Summary
Date Posted: Wednesday, October 19, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

WHO WE ARE:
Finnish Refugee Council (FRC) is an INGO promoting adult education and community development among refugees since 1997 as an operational partner to UNHCR and OPM and since 2020 implementing partner to WFP. FRC is seeking for suitably qualified and hardworking Ugandans to fill the following position:

KEY TASKS AND RESPONSIBILITIES
Human Resource Roles (50%)
• Responsible for recruitment preparations; receiving and scanning applications longlisting, setting up interviews, verifying academic documents, reference checks.
• Assist in hiring process: interview preparations and as member in interview panel.
• Arrange and prepare orientation schedules for newly hired staff and provide them with the necessary registration documents.
• Process employee data, maintain and update personnel records filing and data bases (paper and electronic).
• Participate in development of performance evaluation systems, assessing employee skills and developing staff training plans.
• Assist in preparation of disciplinary cases and hearings as per FRC policy and guidelines.
• Prepare the monthly payroll related documentation.
• Track the staff leave database and provide monthly updates to all staff.
• Keep staff related service providers (insurance, medical) updated.
• Process of visas, work permits and travel arrangements for staff.

Administrative roles (50%)
• Participate in training staff on organisational policies, procedures, manuals, code of conduct and ensure these are understood and followed.
• Assist in updating and implementation of organisational policies, procedures and manuals.
• Act as Contact Person on staff, service provider and beneficiary complaints and feedback mechanism, and process these as per organisational guidelines.
• Assist in photocopying, filing and storing of organisational documents.
• Liaise with the FRC Head Quarters to set up staff emails and addresses.
• Ensure that NGO related registrations are done and follow up the processes.
• Ensure regular project and administrative data back-up is done.
• Procure staff ID cards, Business Cards, mobile phones and SIM cards.

Education & Qualifications:
• Bachelor’s degree in HR Management or in a relevant field.
• At least 2 years’ experience in human resources.
• Excellent verbal and written communication ability.
• Should be flexible, innovative, with excellent organisational skills.
• Computer literacy with knowledge of MS Excel, Word, Power Point, and Outlook.


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

Email Application to frcugandaadmin@refugeecouncil.fi  by 26th October 2022 Application and CVs Should be ONE PDF document and a maximum of 5 pages.
Include in your application letter:
• Mention in the subject line the position you are applying for.
• Include your gross salary request.
• Contact details (email and telephone) of 3 professional reference persons.
• Do not include copies of any certificates.

Only shortlisted candidates will be contacted. If you do not hear from FRC by 30th November 2022, your application has not been successful.
Please note that FRC does not charge a fee at any stage of its recruitment process.

FRC is committed to observing all local, national, and international laws that protect children, vulnerable adults, and basic human rights of all. FRC is committed to a policy of “zero tolerance for sexual exploitation, abuse, and harassment (SEAH)” and expects anyone who works for FRC to uphold protection and safeguarding as a priority.


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