Summary
Date Posted: Monday, October 03, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Position summary
The National Administration and Finance Officer will be a national position and reports to the Project Manager and technically to the IFDC ESA Regional Finance Officer. He/She will be based in IFDC Fort Portal offices.


Duties & Responsibilities.
1. Ensure monthly fund request is prepared and submitted on a timely basis;
2. manage the countries Payroll and ensure staff salary and benefits are paid in a timely manner while ensuring that all legal requirements regarding employment of staff are implemented (social security, income tax, work schedule
3. Ensure that country office accountant/s are given the required support and guidance in NetSuite and ensure that the monthly accounting is closed on a timely manner.
4. Offers support to the HQ Accountants and answers all finance and accounting related queries and reconciliations requested.
5. Serve as contact point between IFDC Country Office, Field Program office and HQ regarding Administrative, and Finance issues.
6. Review and analyze all management reports, (vehicle management, procurement status, inventory, physical verification of inventory process, and other related management reports) and give feedback and recommendations to Country Director
7. Oversee the day to day administrative functions of the office and its satellite offices
8. Schedules appointments and meetings for the Project Manager
9. Supervise the Administrative and Finance staff in country office;
10. Ensure the staff understand and observe IFDC Procedures Manual;
11. Conduct induction session for newly recruited staff;
12. Maintain staff files of local staff and consultants;
13. Ensure all staff submits their timesheets at the same time ensure the timesheets for international staff are sent to HQ and keep up to date record of the hard copies;
14. Monitor leave requests from staff and inform all team members about absences;
15. In close collaboration with the project administration officer, ensure general day-to-day project administration, including but not limited to purchase of equipment and services, organization of travels, logistics for project activities;
16. Assist the country staff in organizing the annual evaluation of local staff
17. Support the projects in review of the partners and subgrantees financial reports ensuring compliance.
18. Ensure financial integrity of the office by instituting appropriate internal controls;
19. Serve as contact point between IFDC Office regarding Administrative and Finance issues;
20. Monitor the implementation of the project budget as per project guidelines provide regular analysis to the Project Manager on budget areas of potential over/underspend
21. Monitor the accounting and compliance with expenditure authorization requirements from requisitions through Field Programs office approvals to complete support document trails
22. Support HR department in HR related matters as requested.
23. Supervise office logistics: procurements and yearly inventory and travel arrangements for staff;
24. Provide support to the Project Manager on all other administrative and financial issues;
25. Perform any other duties deemed necessary and requested by the supervisors;

Required Skills
• Ability to work independently under pressure and meet strict deadlines.
• Ability to work in a multidisciplinary and international environment
• Strong interpersonal skills, team working skills with ability to maintain effective work relationships.
• Previous experience as Financial and Administrative Manager or any relevant experience.
• Excellent communication skills with ability to express ideas clearly, logically and effectively
• Ability to assess priorities and work on own initiative
• Great organizational skills and attention to detail in operationalization of administrative and finance tasks.
• Good communication and interpersonal skills.
• Strong sense of integrity and personal commitment to the achievement of goals.
• Good teamwork skills and ability to work in a multicultural environment.
• Advanced knowledge in accounting

Required Experience
• Master’s Degree in Business Administration, Finance Management, Accounting or any other related field and capacity for detail
• At least 10 years of experience in accounting
• Practical experience in the management of donor funded projects in the NGO sector;
• Strong computer skills with experience in MS office software and internet;
• Proficiency in English, both in verbal and written communication;
• Ability to communicate in French, as a second language, would be a added advantage;


Work Hours: 8

Experience in Months: 120

Level of Education: Postgraduate Degree

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