Summary
Date Posted: Friday, October 21, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Position: Officer Operations
Grade: Officer
Reports To: Manager/Assistant Manager Of Operations
Direct Reports: None.
Job Purpose:
1. To compute, bill and collect insurance premiums from contributing institutions on behalf of the Fund.
2. To conduct onsite Inspections of Contributing Institutions.
3. To ensure the Fund pays out the protected deposits in the event of initiation of bankruptcy or liquidation procedure over a Contributing Institution, in compliance with the law governing bankruptcy and liquidation.
4. To consistently interact with appointed liquidators and maintain full accounts and other records of all transactions relating to the liquidation and recoveries process if the Fund is appointed as liquidators.

Key Responsibilities:
1. Computation of premiums and submission of invoices to Contributing Institutions.
2. Participates in the development of technology-based systems to process depositor information for an accurate and prompt payout process.
3. Preparation of quarterly reports on the Funds business.
4. Conduct onsite inspections of Contributing Institutions.
5. Develop professionally written policy and procedure proposals that articulate the Fund’s value proposition.
6. Oversees and coordinates the payment of claims.
7. Maintains full accounts and other records of all transactions relating to the liquidation and recoveries process in the event the Fund is appointed as a liquidator.
Duties:
1. Calculates Premiums (Annual and Risk-Adjusted) and submits invoices to Contributing Institutions promptly.
2. Calculates, prepares, and advises contributing institutions of penal interest rates on premiums which are untimely paid.
3. Ensures timely collection of incomes from Contributing Institutions.
4. Participates in the issue of guidelines or regulations to ensure that Contributing Institutions provide accurate deposit liability records, within a specific timeframe, for aggregation of depositors’ funds and when required by law or regulation (i.e. a “Single Customer View (SCV)”.
5. Monitors and tracks the financial performance of contributing institutions.
6. Reviews depositor records at all times and undertakes preparatory reviews of deposit liability records to ensure prompt and accurate reimbursement of insured deposits.
7. Participates in conducting on-site examinations of Contributing Institutions.
8. Proposes systems, processes and procedures to eliminate impediments to prompt reimbursement e.g review and possibly eliminate any inefficient or counterproductive regulations applicable to the deposit insurance reimbursement process.
9. Participates in the development of technology-based systems to process depositor information systematically and accurately and prompt disbursement of depositors’ claims.
10. Coordinates audits of the Operations division’s processes.
11. Participates in the development and review of all policies and manuals of the operations division.
12. Participates in regular contingency planning and simulation exercises to test the operational readiness of the Fund in carrying out reimbursements.
13. Drafts clear communications for the payment methods and timing for payments to depositors as part of a comprehensive communications strategy to manage public expectations.
14. Participates in monitoring and drafting reports on the collection of receivables from debtors and manages assets of the liquidation debtor with due care and diligence.
15. Draws up draft contracts for the sale of property of the liquidation debtor.
16. Participates in drawing up the draft closing liquidation balance sheet.
17. Participates in the preparation of reports on the operation of the liquidation process.
18. Coordinates activities between a liquidator of contributing institutions and the Fund following legal regulations.
19. Co-ordinate, liaise and assists both the internal and external auditors on matters relating to the Operations Division
Expected Outputs:
1. Computation of premiums and penal interest.
2. Efficient and effective Depositor payouts process.
3. Payment of claims.
4. Efficient and effective liquidation processes.
5. Onsite Inspections of Contributing Institutions.

Competencies:
Technical Competencies
1. Knowledge of accounting software.
2. Taxation and fiscal accounting.
3. External funds accounting.
4. Financial reporting and analysis.
5. Debt management.
6. Payables and receivables accounting.
7. Book-keeping and book-closing.
8. Insurance and risk management.

Behavioural Competencies
1. Accountability and Dependability: Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.
2. Transparency and Integrity: Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
3. Team spirit and collaboration: Promotes cooperation and commitment within the team to achieve the Fund’s organizational goals and deliverables; Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect
4. Adaptability and Flexibility: Adapts to changing needs, conditions, and work responsibilities.
5. Self-Management and thoroughness: effectively manage own time, priorities, and resources to achieve goals.
6. Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.
7. Communication: Shares and receives information using clear oral, written, and interpersonal communication skills.
8. Stress Tolerance/tact: Maintains composure in highly stressful or adverse situations, and diplomatically handles challenging or tense interpersonal situations.
9. Employee Engagement and enthusiasm: Demonstrates commitment to the job, colleagues, the Fund, and its mission by acting in ways that further the accomplishment of its goals.

Minimum Qualifications and Experience:
1. A First Class of Upper Second-Class degree in accounting, finance, economics, or other related fields is essential.
2. No experience for an officer is required.
3. Professional accounting certification in Certified Public Accountant (Uganda), ACCA or related fields is an added advantage.

Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree

Job application procedure
Apply online at https://careers.dpf.or.ug/job/operations-officer/

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