Summary
Date Posted: Friday, December 16, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
Reporting to the Head of HR Operations, Governance and Reward, the role holder(s) will be responsible undertaking all the activities relating to the accurate and Administration of HR control and governance, stakeholder management and engagements, in line with the HR process and procedures.
People BAU activities to agreed Absa Uganda HR policies, governance controls, standards and processes
Responsible for all risk & control issues, and successful delivery of assessment and remediation interventions locally in support of the strategic and operational People Governance Agenda of Absa.
Support the People and Culture team in managing the First Line of Defense (FLOD) aspects in accordance with the Absa Bank Uganda Enterprise Risk Management Framework (ERMF).

Job Description
Embed the HR governance agenda
• Ensure that all tasks are carried out in compliance with HR operational practices, policies, guidelines, frameworks and standard operating procedures
• Monitor adherence to the People Function Governance control framework undertaking regular People Function Snap-checks as per snap-check schedule, track and monitor closure of issues identified,
• Undertake yearly reviews of existing people policies and appropriate sign-off and provide regular and accurate progress reports and updated plans to the Head of People Experience, Governance and Reward
• Take ownership for IA/external audit/ CPA Compliance Snap Checks etc findings and ensure issue closure as required.
• Oversee the annual review and testing of the People Function Critical Process Assessments
• Drive remediation plan/closure of findings of issues raised in Risk and Control Rigour assessments, Internal and External Audit Reports
• Support and follow up on any control or risk mitigation actions agreed to close any audit findings related to HR Operations & ensure closure prior to the closure date
• Facilitate all documentation and administrative procedures with local authorities
• Assist Country People Function Leadership Team to deliver best practice with respect to governance, control, processes, procedures.
• Support Country People Function team’s skills with regards to people risk, remediation plans, processes and controls
• Maintain correct structure to control and monitor HR governance initiatives
• Provide guidance/support to in-country HR teams on governance and control issues
• Identify and manage all HR project issues and risks including their appropriate escalation and contingency management.
• Training and awareness HR Team in relevant processes to enhance compliance and embedment of governance requirements, control, processes, procedures, and Absa practices
• Provide awareness to HR Leadership Team on relevant processes, and that HR professionals are abiding by the processes in the HR governance framework.
• Lead and direct the development of remediation plans that will support the enhancement of HR policies, procedures and operational activities
• Define, scope and plan any HR remediation work and agree structure and deliverables.
• Define, plan and conduct regular snap checks and audits in line with defined outcomes and sampling percentages.
• Actively participate in all phases and activities of the remediation and provide specialist guidance to the HR team, particularly in the definition, assessment methodologies, development of detailed specific remediation activities and leadership and execution of all HR remediation initiatives.
• Drive and take ownership for changes and implementation in HR process and procedure within the business
• Check and challenge the status quo and drive change in behaviours, HR process and instil a culture of governance adherence
• Undertake any adhoc assessments and reviews where required

Risk & Control reporting
• Ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise-Wide Risk Management Framework and internal Absa Policies and Policy Standards. Understand and manage risks and risk events (incidents) relevant to the role.
• Interface with internal stakeholders i.e. Absa Internal Audit, Compliance, Control Rigour and Operational Risk Management teams on a range of governance requirements including closure packs, attestations and control issues arising.
• Ensure all mandatory risk assessments e.g. Control Process Assessments on an annual basis & reporting is done on time and completed to the highest level of standard. Issues closed within agreed timelines
• Take ownership of the risk management process for HR, including risk reporting to senior management.
• Raise incident reports for issues arising within the People Function environment
• Ensure all mandatory risk reporting is done on time and completed to the highest-level standard
• Drive remediation plan/closure of findings of issues raised in Risk and Control Rigor assessments, Internal and External Audit Reports.
• Ensure adherence to Absa standards by undertaking regular conformance testing for People Principal Risks (100% review of all areas Recruitment, D C & G, My Contribution, Exits, Wellness, LLT, Reward, Payroll) according to the People Function Governance Calendar and monitoring closure of identified issues.
• Participate in all People Function related projects to ensure adherence to governance requirements.
• Implement mandatory management controls and ensure that they are understood by all staff within the department
• Support with yearly reviews of existing HR policies and standards to ensure continued relevance and alignment to Global standards and local regulations
• Tmely Risk Events/ Breaches recording, tracking and closure
• Timely People Principle risk report as per SLAs

Stakeholder Management, Leadership and Customer Service
• Work closely with relevant stakeholders to ensure the People governance agenda is achieved.
• Provide a good customer experience without compromising on the policy requirements.
• Liaise with the P&C team in driving a sound governance and control environment

Team Contribution
• Ensure collaboration with all team members within HR Operations to enable smooth operation and Governance
• Be a team player in driving the HR operations agenda and direction for successful delivery of the strategy
• Assist with other duties in the People Function as and when requested to.

Education
Higher Diplomas: Business, Commerce and Management Studies (Required)

Job Experience: No Requirements

Work Hours: 8

Level of Education: Postgraduate Degree

Job application procedure
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