Summary
Date Posted: Wednesday, November 30, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
About Us:
FHI 360 is a leading global development organization dedicated to improving lives around the world. Our professional staff includes experts in education, health, nutrition, economic development, civil society and environment as well as cross-cutting experts in gender issues, research, applied science, behavior change and Technology giving us the unique mix of capabilities to address today’s diverse and interrelated development challenges. FHI 360 operates from 60 offices with 4,400 staff in the U.S. and around the world.

About EpiC Uganda Project:
Meeting Targets and Maintaining Epidemic Control (EpiC), is a five-year global project funded by the U.S. Agency for International Development (USAID), dedicated to achieving and maintaining HIV epidemic control and preventing, preparing for, responding to, and bolstering health systems to address COVID-19. While originally designed as a HIV program, EpiC has been modified to accept COVID-19 funding and is currently implementing COVID-19 activities in 45 countries.

RESPONSIBILITIES
As part of efforts to strengthen health systems, EpiC Uganda Project is seeking to recruit a Procurement Consultant to support procurement projects under the Re-Investment Plan as part of the Global Fund Response to COVID 19 in Uganda. The Procurement Consultant will be recruited on a fixed term basis.
The Procurement Consultant will specifically contribute to the strengthening of the MOH procurement functions as well as “wrap around” technical assistance and other support designed to:
• Ensure effective planning and timely execution of funded procurements.
• Support the Evaluation of Expression of Interest, Quotations, bids and Proposal analysis in close consultation with Head Procurement and Disposal Unit, MOH.
• Support the PDU team responsible for Global fund Procurement to make timely submissions to the Contracts Committee.
• Provide technical guidance in contract negotiations for consultancy services and technical discussions for goods and Works, where applicable.
• Verify that procurement requests are in accordance with the approved procurement plan.
• Support the preparation and publication of general and specific procurement notices/ invitation for bids.
• Work closely with Component Coordinators to ensure that Terms of Reference or technical specifications are obtained timely from relevant Technical Departments and Beneficiaries.
• Work closely with the Global Fund Third Party Procurement Agent to execute selected procurements.
• In consultation with the Technical Departments, participate in preparation of bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of Goods, Works and on Consultant Services and for the selection of consulting services.
• Mentor colleagues by sharing knowledge in procurement services and support capacity building in procurement management of staff that deal with procurement issues with emphasis on Global Fund grant and PPDA Guidelines.
• Ensure that clearance/No-objection(s) from Global fund is obtained if required.
• Preparation of monthly and quarterly Procurement progress reports.
• Participate in Contract monitoring and administration by ensuring that in close liaison with the Technical Departments that all procurement contracts are efficiently managed, monitored and timely completed in order to get value for money (good quality at a lower cost).
• Document procurement transactions and establish an effective filing system for all grant funded procurements records; seek legal advice where appropriate.
• Monitor and track contracts being processed, identify constraints/ challenges/issues especially deviations from agreed procurement schedules and seek to resolve issues in a timely manner in appropriate consultation with Management.
• Facilitate the Post Procurement Reviews (PPR) exercise and follow up implementation of PPR recommendations.
• Prepare and update the Procurement/Contract Register (List of all procurement contracts awarded)
• Facilitate the audit exercise by providing timely information and explanations to the audit team.
• Any other duties that may be assigned by his/her Superiors from time to time in furtherance of the above responsibilities.

QUALIFICATIONS
Qualifications, Skills, and Experience:
• The applicant should be in possession of an Honors bachelor’s degree in any of the following fields: Procurement and Supply Chain Management or Logistics Management, Business Administration, Commerce, Business Studies majoring in Procurement, A Master’s Degree in Procurement and Supply Chain Management or Business Administration.
• Full Membership of the Chartered Institute of Procurement and Supplies (CIPS).
• At least (5) five years’ experience in the field of procurement in the; public sector or development sector/donor funded projects and private sector. Demonstrated knowledge of procurement procedures of USAID, WHO, UNICEF, Global Fund, CDC will be an added advantage.
• Proven experience in implementing procurement of high value contracts and procurement planning is an essential requirement.
• Previous exposure and experience in executing procurements in the public sector in line with PPDA Act and Regulations.
• Broad knowledge of the GOU laws, procedures, rules and regulations.
• A high level of interpersonal and management skills and ability to work with teams in the organization at all levels.
• Must be able to work under pressure and tight deadlines.
• Proficiency in the use of spread sheets, word processing and presentation skills.is a mandatory requirement.
• Proven integrity and confidentiality in handling public resources and in executing duties.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Applications should be addressed to uganda.procurement@fhi360.org by Tuesday 6th December 2022. The submission must include a cover letter, a CV of the consultant, technical and financial proposals



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